Events Representative

Align Technology; Wrocław; On-site; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Private healthcare Luxmed

Multisport card

Private insurance

Meal vouchers

Co-financing of company products

Employee Support Program.

Job summary

Align Technology is seeking an Events Representative to support the delivery of clinical education events across EMEA. You’ll coordinate face-to-face and online events, working with Events Leads, the Central Events team, suppliers and other partners to create consistent, high‑quality experiences and accurate event data.

In this role you’ll manage event workflows in Asana, oversee budgets and logistics, resolve operational challenges, and drive process improvements across the region.

Qualifications

• University degree in Marketing, Events, Communications or a related field.
• 4+ years of experience in event operations, administration or a similar specialist role.
• Experience in the healthcare device industry or an event agency environment.
• Strong knowledge of Microsoft Office, especially Excel, and familiarity with Salesforce, CRM platforms, SAP.

Responsibilities

• Manage clinical education event workflow in Asana, delivering face-to-face and online events across EMEA.
• Independently manage complex event operations to support Events Leads across EMEA and resolve operational challenges.
• Serve as the primary operational point of contact for Central Events and key stakeholders.
• Coordinate venue sourcing to ensure best value and quality for events across EMEA.
• Support event budget coordination, monitor forecast vs actual spend, and provide ROI reporting insights.
• Act as administrator of the Event Management Tool, ensuring data quality and reporting improvements.
• Identify and implement process improvements for scalable event management across EMEA.
• Coordinate event materials planning, forecasting and logistics, including supplier issues.
• Communicate with partners and the EMEA team in English, both written and spoken.

Skills

Event operations

Budget coordination

Cross-functional work

English proficiency

Vendor management

Project management

Education

University degree in Marketing, Events, Communications or related field

Tools

Microsoft Office

Excel

Salesforce

CRM platforms

SAP

Job description

Description

We’re looking for an Events Representative to support the delivery of clinical education events across EMEA. You’ll coordinate the operations behind face-to-face and online events, working with Events Leads, the Central Events team, suppliers and other partners to create consistent, high-quality experiences. You’ll manage event workflows and logistics, help track budgets and results, and keep event data accurate. You’ll also resolve operational challenges independently and improve the processes and tools that help the team deliver events effectively across the region.

Department: Marketing

Location: EMEA-Poland

In this role, you will…

• Manage clinical education event workflow in Asana, to deliver exceptional face-to-face and online events across EMEA
• Independently manage and execute complex event operations to support Events Leads across EMEA, ensuring consistent delivery and resolution of operational challenges.
• Serve as the primary operational point of contact for the Central Events team and key stakeholders, independently coordinating events, solutions and driving resolution of event-related operational issues.
• Manage venue sourcing agency to ensure best value for money, operational support and quality for face-to-face events across EMEA
• Support event budget coordination and financial administration processes, proactively identifying risks, monitoring forecast versus actual spend, providing insights to Events Leads and supporting decision-making through reporting and ROI analysis.
• Act as a key administrator of the Event Management Tool, ensuring data quality, process adherence and continuous improvement of reporting and tracking capabilities
• Identify, recommend and implement process improvements, contributing to the development of operational best practices and scalable event management solutions across EMEA.
• Coordinate event materials planning, forecasting and operational logistics, ensuring timely delivery and resolution of supplier-related issues.
• Handle frequent communication and problem-solving with partners and the EMEA team in English, both written and spoken

In this role, you’ll need …

• Exceptional organizational, prioritization and project management skills within events industry.
• Ability to work cross-functionally with individuals at all levels of the organization and understand their needs and motivations
• Ability to manage numerous projects simultaneously in a fast-paced environment
• Excellent written and verbal communication skills
• Negotiation skills with suppliers and service providers
• Strong team orientation and ability to work with different stakeholders at the same time
• Creative thinker with a can-do attitude and proactive problem-solving skills, combined with strong attention to detail
• Analytical mindset and strong financial coordination skills to review KPIs, optimize budget usage and support event ROI reporting
• Strong IT skills, including Microsoft Office and event-related systems
• Ability to independently assess issues, determine appropriate solutions and establish effective operational approaches for new or complex situation
• Demonstrated experience identifying process improvement opportunities and implementing sustainable operational solutions

Education And Experience

• University degree in Marketing, Events, Communications or a related field
• 4+ years of experience in event operations, event administration or a similar specialist support role, including responsibility for budget coordination, supplier management and process improvement
• Experience in the healthcare device industry is preferred, or experience in an event agency environment
• Strong knowledge of Microsoft Office, especially Excel, and familiarity with Salesforce, CRM platforms, event management tools and SAP is preferred
• Fluency in English is essential; additional European languages are an advantage.

Job Benefits

• Private healthcare Luxmed
• Multisport card
• Private insurance
• Meal vouchers
• Co-financing of company products
• Employee Support Program.

Align Technology, in addition to statutory benefits, provides a comprehensive set of perks designed to support employee comfort and professional development. Available benefits include, among others: private medical care through Luxmed, a Multisport card, private life insurance, a social fund, meal subsidies, and discounts on company products. The range of additional benefits may vary depending on the position level, nature of work, and work location.

Information regarding compensation policies and salary ranges for this position can be found in the Compensation Policy available under the Corporate Disclaimers section of our careers site: https://jobs.aligntech.com/corporate-disclaimers

We encourage all candidates to review this document before moving forward in the recruitment process.

Zachęcamy do zapoznania się z naszą Procedurą Sygnalistów. Szczegółowe informacje znajdziesz, klikając w poniższy link: Align Technology (Poland).pdf

Review our Applicant Privacy Policy for additional information.

Align Technology is an equal opportunity employer. We are committed to providing equal employment opportunities in all our practices, without regard to race, color, religion, sex, national origin, ancestry, marital status, protected veteran status, age, disability, sexual orientation, gender identity or expression, or any other legally protected category. Applicants must be legally authorized to work in the country for which they are applying, and employment eligibility will be verified as a condition of hire.