Events Representative

Align Technology, Inc.; Wrocław; Presencial; PLN 120 000 - 180 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Private healthcare Luxmed

Multisport card

Private insurance

Meal vouchers

Co-financing of company products

Employee Support Program

Resumo da oferta

Align Technology, Inc. is seeking an Events Representative to support the delivery of clinical education events across EMEA. You’ll coordinate operations behind face-to-face and online events, working with Events Leads, the Central Events team, suppliers and partners to deliver high-quality experiences.

You’ll manage event workflows in Asana, track budgets and data accuracy, and drive process improvements. Strong English communication and cross-functional teamwork are essential.

Qualificações

• University degree in Marketing, Events, Communications or a related field.
• 4+ years of experience in event operations, administration or similar support roles, including budget coordination and supplier management.
• Healthcare device industry experience preferred, or experience in an event agency environment.
• Strong knowledge of Microsoft Office, especially Excel, and familiarity with Salesforce, CRM platforms and SAP.
• Fluency in English is essential; additional European languages are an advantage.

Responsabilidades

• Manage clinical education event workflow in Asana to deliver exceptional face-to-face and online events across EMEA.
• Independently manage and execute complex event operations to support Events Leads across EMEA, ensuring consistent delivery and resolution of operational challenges.
• Serve as the primary operational contact for the Central Events team and stakeholders, coordinating events and driving resolution of issues.
• Manage venue sourcing to ensure best value, operational support and quality for face-to-face events across EMEA.
• Support event budget coordination, forecasting, and ROI reporting with insights for decision-making.
• Act as a key administrator of the Event Management Tool, ensuring data quality and reporting improvements.
• Identify, recommend and implement process improvements for scalable event management across EMEA.
• Coordinate event materials planning, forecasting and operational logistics with suppliers.
• Communicate with the EMEA team in English, both written and spoken.

Conhecimentos

Event operations

Budget coordination

Supplier management

Process improvement

English fluency

Formação académica

University degree in Marketing/Events/Communications

Ferramentas

Asana

Microsoft Office

Excel

Salesforce

CRM platforms

SAP

Descrição da oferta de emprego

Events Representative

Department: Marketing

Employment Type: Full Time

Location: EMEA-Poland

Description

We’re looking for an Events Representative to support the delivery of clinical education events across EMEA. You’ll coordinate the operations behind face-to-face and online events, working with Events Leads, the Central Events team, suppliers and other partners to create consistent, high-quality experiences.

You’ll manage event workflows and logistics, help track budgets and results, and keep event data accurate. You’ll also resolve operational challenges independently and improve the processes and tools that help the team deliver events effectively across the region.

In this role, you will…

• Manage clinical education event workflow in Asana, to deliver exceptional face-to-face and online events across EMEA
• Independently manage and execute complex event operations to support Events Leads across EMEA, ensuring consistent delivery and resolution of operational challenges.
• Serve as the primary operational point of contact for the Central Events team and key stakeholders, independently coordinating events, solutions and driving resolution of event-related operational issues.
• Manage venue sourcing agency to ensure best value for money, operational support and quality for face-to-face events across EMEA
• Support event budget coordination and financial administration processes, proactively identifying risks, monitoring forecast versus actual spend, providing insights to Events Leads and supporting decision-making through reporting and ROI analysis.
• Act as a key administrator of the Event Management Tool, ensuring data quality, process adherence and continuous improvement of reporting and tracking capabilities
• Identify, recommend and implement process improvements, contributing to the development of operational best practices and scalable event management solutions across EMEA.
• Coordinate event materials planning, forecasting and operational logistics, ensuring timely delivery and resolution of supplier-related issues.
• Handle frequent communication and problem-solving with partners and the EMEA team in English, both written and spoken

In this role, you’ll need …

• Exceptional organizational, prioritization and project management skills within events industry.
• Ability to work cross-functionally with individuals at all levels of the organization and understand their needs and motivations
• Ability to manage numerous projects simultaneously in a fast-paced environment
• Excellent written and verbal communication skills
• Negotiation skills with suppliers and service providers
• Strong team orientation and ability to work with different stakeholders at the same time
• Creative thinker with a can-do attitude and proactive problem-solving skills, combined with strong attention to detail
• Analytical mindset and strong financial coordination skills to review KPIs, optimize budget usage and support event ROI reporting
• Strong IT skills, including Microsoft Office and event-related systems
• Ability to independently assess issues, determine appropriate solutions and establish effective operational approaches for new or complex situation
• Demonstrated experience identifying process improvement opportunities and implementing sustainable operational solutions

Education and experience:

• University degree in Marketing, Events, Communications or a related field
• 4+ years of experience in event operations, event administration or a similar specialist support role, including responsibility for budget coordination, supplier management and process improvement
• Experience in the healthcare device industry is preferred, or experience in an event agency environment
• Strong knowledge of Microsoft Office, especially Excel, and familiarity with Salesforce, CRM platforms, event management tools and SAP is preferred
• Fluency in English is essential; additional European languages are an advantage.

Job Benefits

• Private healthcare Luxmed,
• Multisport card,
• Private insurance,
• Meal vouchers,
• Co-financing of company products,
• Employee Support Program.

Align Technology, in addition to statutory benefits, provides a comprehensive set of perks designed to support employee comfort and professional development. Available benefits include, among others: private medical care through Luxmed, a Multisport card, private life insurance, a social fund, meal subsidies, and discounts on company products. The range of additional benefits may vary depending on the position level, nature of work, and work location.

Information regarding compensation policies and salary ranges for this position can be found in the Compensation Policy available under the Corporate Disclaimers section of our careers site: https://jobs.aligntech.com/corporate-disclaimers

We encourage all candidates to review this document before moving forward in the recruitment process.

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Align Technology (Poland).pdf