Event Manager

EPAM Systems, Inc.; Poland; Hybrid; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

Multisport

Shopping vouchers

Employee stock purchase plan (ESPP) 15

Relocation opportunities

Job summary

EPAM Systems, Inc. is seeking an experienced Event Manager to lead strategic planning, on-site execution, and post-event analysis for both in-person and virtual events.

You will oversee venue selection, catering, logistics, and materials, while enforcing inclusive guidelines and accessibility for all speakers and content. You will also lead virtual production, backstage speaker management, and post-event reporting, building a centralized knowledge base to support cross-team collaboration across

Qualifications

• 3+ years of experience in event management and a proven track record handling in-person and virtual events
• Ability to manage onsite logistics, including volunteers, room flow, and issue escalation
• Experience guiding speakers on virtual content rules and technical presentation best practices
• Strong project management and cross-functional communication across stakeholders
• Familiarity with design/visual vendors to ensure high-quality event docs and social media presence
• Proficiency with Google Workspace and remote collaboration tools

Responsibilities

• Lead end-to-end execution of events: strategic prep, onsite production, and post-event analysis
• Oversee venue selection, accommodation, catering, and materials production
• Lead inclusive practices by enforcing codes of conduct and accessibility guidelines
• Manage virtual production, live streaming, meeting platforms, and backstage speaker management
• Build a regional events knowledge base for cross-team knowledge transfer

Skills

Event management

On-site logistics

Virtual events

Speaker coordination

Post-event reporting

Diversity & Inclusion

Vendor management

Google Workspace

English proficiency

Developer relations (nice-to-have)

Tools

YouTube Live

StreamYard

Google Meet

Job description

We are seeking an experienced Event Manager to lead the strategic planning, on-site execution, and post-event analysis of both in-person and virtual events, ensuring seamless logistics, inclusive practices, and impactful stakeholder reporting.ResponsibilitiesLead the end-to-end execution of events through three phases: strategic preparation (agenda, venue, travel), onsite production (logistics, speaker support), and post-event analysis (reporting and documentation)Oversee all physical event components, including venue selection, accommodation, catering, facility management, and event materials/gadgets productionImplement Diversity & Inclusion standards by managing Codes of Conduct, accessibility features, and inclusive language guidelines for all speakers and contentLead virtual production and live streaming initiatives, manage digital event platforms, including backstage speaker management, monitoring live streams, and facilitating interactive workshops or post-session roundtablesBuild and maintain an events management knowledge base by centralizing field notes, templates, designs, suppliers database, and best practices into a regional resource hub to ensure cross-team knowledge transferRequirements3+ years of experience in event management, with a proven track record of handling both in-person and mid to large-scale virtual events, ideally within the tech industry or for a technical/developer audienceDemonstrated ability to manage onsite logistics, including volunteer management, room flow, and escalating issues in high-pressure environmentsAbility to manage complex communication timelines, from pre-event attendee instructions to post-event follow-up emails and social media engagementExperience guiding speakers on virtual content creation rules and sharing technical presentation best practices for digital audiencesSkills in creating feedback forms, analyzing attendee data, and delivering comprehensive post-event reports to stakeholdersFamiliarity with managing design and photo/video vendors to ensure high-quality event documentation and social media presenceHands-on experience with virtual event stacks, YouTube Live, StreamYard, and Google MeetAdvanced proficiency in Google Workspace toolsExcellent communication skills in English (C1 level)Nice to haveBackground in the developer relations space and developer communitiesKnowledge of German, French, or Spanish for regional coordinationWe offerWe gather like-minded people:Top tech minds driving innovation in AI, cloud and digital platform modernizationSupportive team and agile, startup-like cultureHybrid by design mode and opportunity to work remotely within PolandChance to work abroad for up to 60 days annuallyBusiness-driven relocation opportunitiesWe provide growth opportunities:Career development programsThought leadership, mentoring, soft skills and well-being programsCertification (Anthropic, Gemini, GCP, Azure, AWS)English classesWe cover it all:Stable payParticipation in the Employee Stock Purchase Plan with a 15% discountBenefits package (health insurance, multisport, shopping vouchers)Referral bonuses up to $2,000Offices featuring entertainment and relaxation zones, table tennis and football, free snacks, coffee and moreCorporate, social and well-being eventsPlease, note:Benefits listed above are available to employees onlyWe are open for working with Contractors. Terms of B2B cooperation agreements are agreed individuallyWe will reach out to selected candidates exclusivelyEPAM is global leader in AI transformation engineering and integrated consulting, serving Forbes Global 2000 companies and ambitious startups. With over thirty years of expertise in custom software, product and platform engineering, we empower our clients to become AI-Native enterprises, driving measurable value from innovation and digital investments.