Project Administrator

EPAM Systems, Inc.; Poland; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Multisport

Employee Stock Purchase Plan (ESPP) 15

Relocation opportunities

Hybrid/Remote within Poland

English classes

Career development programs

Job summary

EPAM Systems, Inc. is seeking a Project Administrator to support the Program Lead with project execution, documentation, and analytics.

The role focuses on coordinating communications with stakeholders and community members, maintaining schedules, and delivering timely insights. You will develop playbooks and content for communities, assist with admin operations, and help track metrics to drive program success.

Qualifications

• 3+ years of program or project management experience with excellent coordination skills and ability to work independently.
• Proficiency in Microsoft Excel or Google Sheets with functions to process and manage data.
• Background in marketing and communications, including writing newsletters and creating content for engagement platforms.
• English writing and speaking at C1 level.

Responsibilities

• Collaborate with Program Lead on execution of existing projects and introduction of new initiatives to the program.
• Manage communication with community members, support membership queries, and connect with the relevant audience.
• Create, maintain, and update project schedules and project documentation and reporting.
• Collect feedback and program data; analyze it; prepare and present insights to the Program Lead.

Skills

Stakeholder communication

Coordination

Independent work

Excel/Sheets

Content creation

Community engagement

Tools

Google Workspace

Gmail

Job description

We are looking for a Project Administrator to join our team and work in direct cooperation with the main program manager on the client side, supporting program development, internal and external communication, project execution, and documentation, while contributing to admin operations and analytical reporting.ResponsibilitiesCollaborate with Program Lead on execution of existing projects and introduction of new initiatives to the programManage communication with community members effectively, support their membership queries, offer opportunities, and connect them with relevant audienceCreate, maintain, and update project schedules effectively as well as project documentation and reportingCollect feedback and program data, analyze it, and prepare and present insights and results to the Program LeadBuild documentation, playbooks, and content for the communitiesSupport the team in admin operations and analysis of metricsRequirements3+ years of program or project management experience with excellent coordination skills and ability to work independentlySkills in interacting and communicating with internal and external stakeholders, including program managers and community membersProficiency in Microsoft Excel or Google Spreadsheets, with the ability to use various functions to effectively process and manage information and dataBackground in marketing and communications, including writing engaging newsletters and creating compelling content for community engagement platformsEnglish Level Writing/Speaking C1Nice to haveExperience of being a member/lead of a community (developers community, student organization, non-governmental organization, charity organizations)Excellent interpersonal and organizational skills, with the ability to drive and implement ideas in a changing environmentFamiliarity with an environment that solely used Google Workspace products (Google Spreadsheets, Google Docs, Google Drive, Gmail)Skills in marketing and graphic content creationWe offerWe gather like-minded people:Top tech minds driving innovation in AI, cloud and digital platform modernizationSupportive team and agile, startup-like cultureHybrid by design mode and opportunity to work remotely within PolandChance to work abroad for up to 60 days annuallyBusiness-driven relocation opportunitiesWe provide growth opportunities:Career development programsThought leadership, mentoring, soft skills and well-being programsCertification (Anthropic, Gemini, GCP, Azure, AWS)English classesWe cover it all:Stable payParticipation in the Employee Stock Purchase Plan with a 15% discountBenefits package (health insurance, multisport, shopping vouchers)Referral bonuses up to $2,000Offices featuring entertainment and relaxation zones, table tennis and football, free snacks, coffee and moreCorporate, social and well-being eventsPlease, note:Benefits listed above are available to employees onlyWe are open for working with Contractors. Terms of B2B cooperation agreements are agreed individuallyWe will reach out to selected candidates exclusivelyEPAM is global leader in AI transformation engineering and integrated consulting, serving Forbes Global 2000 companies and ambitious startups. With over thirty years of expertise in custom software, product and platform engineering, we empower our clients to become AI-Native enterprises, driving measurable value from innovation and digital investments.