Event Manager

EPAM Systems; Poland; Hybrid; PLN 90,000 - 135,000; Full time

Benefits offered by this job

Hybrid by design

Remote work within Poland

Relocation opportunities

Health insurance

Stock purchase plan

Job summary

EPAM Systems in Poland seeks an experienced Event Manager to lead strategic planning, on-site execution, and post-event analysis for both in-person and virtual events. You will ensure seamless logistics, inclusive practices, and impactful stakeholder reporting across regional programs.

You will manage venue selection, travel, production, streaming, and post-event documentation, while building a knowledge base for cross-team collaboration and continuous improvement.

Qualifications

• 3+ years of experience in event management across in-person and virtual formats.
• Ability to manage onsite logistics, volunteers, room flow and issue escalation.
• Strong communication from pre-event instructions to post-event follow-up.
• Experience guiding speakers on virtual content creation and best practices.
• Skills to create attendee feedback forms, analyze data, and report to stakeholders.
• Familiar with managing design/video vendors for event documentation and social media.

Responsibilities

• Lead end-to-end event execution across strategic prep, onsite production, and post-event analysis.
• Oversee venue, accommodation, catering, facility management and materials production.
• Implement inclusive practices by enforcing codes of conduct and accessible content.
• Lead virtual production, manage streaming platforms, and moderator workshops.
• Build a regional knowledge hub with templates, supplier data, and best practices.

Skills

Event planning

On-site logistics

Virtual events

Stakeholder reporting

Vendor coordination

English communication

Tools

Google Workspace

YouTube Live

StreamYard

Google Meet

Job description

We are seeking an experienced Event Manager to lead the strategic planning, on-site execution, and post-event analysis of both in-person and virtual events, ensuring seamless logistics, inclusive practices, and impactful stakeholder reporting.

Responsibilities

• Lead the end-to-end execution of events through three phases: strategic preparation (agenda, venue, travel), onsite production (logistics, speaker support), and post-event analysis (reporting and documentation)
• Oversee all physical event components, including venue selection, accommodation, catering, facility management, and event materials/gadgets production
• Implement Diversity & Inclusion standards by managing Codes of Conduct, accessibility features, and inclusive language guidelines for all speakers and content
• Lead virtual production and live streaming initiatives, manage digital event platforms, including backstage speaker management, monitoring live streams, and facilitating interactive workshops or post-session roundtables
• Build and maintain an events management knowledge base by centralizing field notes, templates, designs, suppliers database, and best practices into a regional resource hub to ensure cross-team knowledge transfer

Requirements

• 3+ years of experience in event management, with a proven track record of handling both in-person and mid to large-scale virtual events, ideally within the tech industry or for a technical/developer audience
• Demonstrated ability to manage onsite logistics, including volunteer management, room flow, and escalating issues in high-pressure environments
• Ability to manage complex communication timelines, from pre-event attendee instructions to post-event follow-up emails and social media engagement
• Experience guiding speakers on virtual content creation rules and sharing technical presentation best practices for digital audiences
• Skills in creating feedback forms, analyzing attendee data, and delivering comprehensive post-event reports to stakeholders
• Familiarity with managing design and photo/video vendors to ensure high-quality event documentation and social media presence
• Hands-on experience with virtual event stacks, YouTube Live, StreamYard, and Google Meet
• Advanced proficiency in Google Workspace tools
• Excellent communication skills in English (C1 level)

Nice to have

• Background in the developer relations space and developer communities
• Knowledge of German, French, or Spanish for regional coordination

We offer

• We gather like-minded people:
  • Top tech minds driving innovation in AI, cloud and digital platform modernization
  • Supportive team and agile, startup-like culture
  • Hybrid by design mode and opportunity to work remotely within Poland
  • Chance to work abroad for up to 60 days annually
  • Business-driven relocation opportunities
• We provide growth opportunities:
  • Career development programs
  • Thought leadership, mentoring, soft skills and well-being programs
  • Certification (Anthropic, Gemini, GCP, Azure, AWS)
  • English classes
• We cover it all:
  • Stable pay
  • Participation in the Employee Stock Purchase Plan with a 15% discount
  • Benefits package (health insurance, multisport, shopping vouchers)
  • Referral bonuses up to $2,000
  • Offices featuring entertainment and relaxation zones, table tennis and football, free snacks, coffee and more
  • Corporate, social and well-being events
• Please, note:
  • Benefits listed above are available to employees only
  • We are open for working with Contractors. Terms of B2B cooperation agreements are agreed individually
  • We will reach out to selected candidates exclusively

EPAM is global leader in AI transformation engineering and integrated consulting, serving Forbes Global 2000 companies and ambitious startups. With over thirty years of expertise in custom software, product and platform engineering, we empower our clients to become AI-Native enterprises, driving measurable value from innovation and digital investments.