Event Design Coordinator (Remote / Europe)

Tether; Warszawa, Polska; À distance; PLN 60 000 - 90 000; Plein temps

Résumé du poste

Tether seeks an Event Design Coordinator to manage intake, production, and QA of event-related creative requests across teams. You will work with designers to translate requests into flawless deliverables—booths, signage, decks, digital assets, swag and invites—while spotting risks early.

We are a global team, with remote work across borders; you’ll join a fast-growing fintech leader focused on high-quality event execution, timelines, and brand integrity.

Qualifications

• 5+ years of experience in event marketing, event production, creative operations, or project management.
• Proven experience managing print and digital production processes; knowledge of dieline, safe area, RGB vs CMYK.
• Strong organizational and multitasking skills; ability to manage several concurrent requests with deadlines.
• Fluent in English; Spanish or Italian is a plus.

Responsabilités

• Request intake & triage: primary contact for event-related creative requests across teams, define scope, deadlines, and constraints.
• Design collaboration & project management: brief designers with clear specs, manage multiple workstreams, track status.
• Quality Assurance: review deliverables for brand consistency, copy, resolution, bleed/trim, formats.
• Event documentation & knowledge management: file assets, organize files, maintain vendor details and lessons learned.
• Risk & logistics: anticipate delays, coordinate with vendors, keep stakeholders updated.
• Cross-team partnership: liaise between requesters and design to protect time and deadlines.

Connaissances

Event design

Project management

Print & digital production

Bilingual English or multilingual

Outils

Asana

Monday

Figma

Description du poste

Join Tether and Shape the Future of Digital Finance

At Tether, we’re not just building products, we’re pioneering a global financial revolution. Our cutting-edge solutions empower businesses—from exchanges and wallets to payment processors and ATMs—to seamlessly integrate reserve-backed tokens across blockchains. By harnessing the power of blockchain technology, Tether enables you to store, send, and receive digital tokens instantly, securely, and globally, all at a fraction of the cost. Transparency is the bedrock of everything we do, ensuring trust in every transaction.

Innovate with Tether

Tether Finance: Our innovative product suite features the world’s most trusted stablecoin, USDT, relied upon by hundreds of millions worldwide, alongside pioneering digital asset tokenization services.

But that’s just the beginning:

Tether Power: Driving sustainable growth, our energy solutions optimize excess power for Bitcoin mining using eco-friendly practices in state-of-the-art, geo-diverse facilities.

Tether Data: Fueling breakthroughs in AI and peer-to-peer technology, we reduce infrastructure costs and enhance global communications with cutting-edge solutions like KEET, our flagship app that redefines secure and private data sharing.

Tether Education: Democratizing access to top-tier digital learning, we empower individuals to thrive in the digital and gig economies, driving global growth and opportunity.

Tether Evolution: At the intersection of technology and human potential, we are pushing the boundaries of what is possible, crafting a future where innovation and human capabilities merge in powerful, unprecedented ways.

Why Join Us?

Our team is a global talent powerhouse, working remotely from every corner of the world. If you’re passionate about making a mark in the fintech space, this is your opportunity to collaborate with some of the brightest minds, pushing boundaries and setting new standards. We’ve grown fast, stayed lean, and secured our place as a leader in the industry.

If you have excellent English communication skills and are ready to contribute to the most innovative platform on the planet, Tether is the place for you.

Are you ready to be part of the future?

About the job

We are seeking an Event Design Coordinator to manage the intake, production, and quality assurance of event-related creative requests coming from a wide range of teams across the business. This is a builder-and-gatekeeper role: you'll work hand-in-hand with designers to turn varied, often fast-turnaround requests into flawless deliverables, including booth graphics, signage, decks, digital assets, swag, and invites, while proactively spotting risks (timeline, brand, print spec, or logistical) before they become problems.

We are not looking for someone who simply routes tickets. We're looking for someone who understands both the creative process and the operational realities of live events well enough to catch a misaligned bleed line, a missing dieline, or a vendor deadline that's about to slip, and to fix it before anyone else notices.

Responsibilities

• Request Intake & Triage
  
  
  
  • Serve as the primary point of contact for event-related creative requests coming from varied teams across Tether.
  
  
  • Scope each request clearly: deliverable type, format (print vs. digital), quantity, deadline, dimension, venue/vendor constraints, and brand requirements.
  
  
  • Flag conflicting timelines, unrealistic turnarounds, or missing information immediately, and propose a workable plan rather than waiting to be asked.
  
  
  
  


• Design Collaboration & Project Management
  
  
  
  • Brief designers with complete, unambiguous specs so work is right the first time.
  
  
  • Manage multiple concurrent event workstreams across different teams and deadlines without dropping details.
  
  
  • Track status across all active requests and proactively surface bottlenecks before they affect the event date.
  
  
  
  


• Quality Assurance (Print & Digital)
  
  
  
  • Review every designer deliverable before it goes back to the requesting team, checking brand consistency, copy accuracy, resolution, color mode (CMYK vs. RGB), bleed/trim/safe zones, file formats, and platform specs (e.g., booth panel dimensions, social crop ratios, slide aspect ratios).
  
  
  • Catch errors that would be costly or embarrassing to fix on-site or post-launch (typos, wrong sizing, low-res exports, broken links, outdated logos).
  
  
  • Maintain a QA checklist/process that scales across event types and gets sharper over time.
  
  
  
  


• Event Documentation & Knowledge Management
  
  
  
  • Document and file all assets, briefs, and final deliverables for each event in a shared drive, using a clear, consistent structure.
  
  
  • Organize files so the wider team can easily find past work, reuse assets, and cross-reference specs, timelines, or creative direction from previous events.
  
  
  • Keep a running record of vendor details, production specs, and lessons learned per event to speed up planning for future ones.
  
  
  
  


• Risk & Logistics Ownership
  
  
  
  • Anticipate what can go wrong, such as vendor lead times, print production windows, last‑minute scope changes, and shipping delays, and build buffer and contingency plans into every project timeline.
  
  
  • Coordinate with vendors and print/production partners as needed to confirm specs and delivery windows.
  
  
  • Keep stakeholders across requesting teams and design aligned with clear, proactive status updates rather than reactive fire drills.
  
  
  
  


• Cross-Team Partnership
  
  
  
  • Act as a trusted liaison between business requesters and the design team, protecting designers’ time from ambiguous briefs while protecting requesters from missed deadlines.
  
  
  • Continuously improve the intake and review process based on what goes wrong (or almost goes wrong) on each event.
  
  
  
  

• 5+ years of experience in event marketing, event production, creative operations, or project management with a strong events component.


• Proven experience managing print and digital production processes; you know what a dieline is, what "safe area" means, and why RGB assets can't go straight to print.


• Strong organizational and multitasking skills: demonstrated ability to manage several concurrent, cross-functional requests with competing deadlines.


• Sharp attention to detail, comfortable being the last line of defense before a deliverable ships.


• Experience reviewing and giving actionable feedback on creative work from designers, without needing to be a designer yourself.


• A proactive, risk‑first mindset: you naturally ask "what could go wrong here?" and build a plan around the answer.


• Excellent written and verbal communication; comfortable managing stakeholders across different teams with different priorities.


• Familiarity with project management tools (Asana, Monday, or similar) and design review tools like Figma


• Experience setting up shared drive structures or asset libraries for teams.


• Fluent in English and Spanish / Italian is a plus.