Draw Admin Assistant (US Mortgage - Renovation Loans)

NightOwl Consulting; Poland; On-site; PLN 26,342 - 39,513; Full time

Benefits offered by this job

Above market salary

HMO on Day 1 for principal and two dependents

Government-mandated benefits

Performance-based Incentives

Quarterly Company Events

In-depth training for career growth

Great Company Culture and HR experience

1,000 PHP De Minimis

Equipment and software provided

Job summary

NightOwl Consulting in Poland is seeking a Draw Admin Assistant to support renovation loans. This role involves managing draw administration, overseeing financial processes, and ensuring smooth operations in mortgage servicing. Candidates should have at least 2 years of experience in related fields and strong organizational skills. Benefits include salary above market rate, immediate HMO for family, and performance-based incentives.

Qualifications

• Minimum of 2 years of experience in Post-Close Construction, Servicing, or AR and AP.
• Prior experience in US Mortgage processes is a plus.
• Strong organizational and time management skills.

Responsibilities

• Process, manage, and track construction draw requests and payments.
• Review and validate documentation for completed renovation projects.
• Assist with mortgage servicing tasks and handle customer inquiries.
• Oversee payments, invoices, and reconciliations related to renovation loans.
• Collaborate with teams to ensure accurate financial transactions.
• Prepare reports and maintain documentation specific to renovation loans.
• Maintain professional communication with clients and stakeholders.

Skills

Post-Close Construction

Accounts Receivable

Accounts Payable

US Mortgage processes

Time Management

Financial Tools

Communication Skills

Tools

Mortgage management software

Job description

Draw Admin Assistant (US Mortgage - Renovation Loans)

Department: NightOwl Internal

Employment Type: Full Time

Location: Back Office

Compensation: ₱40,000 - ₱60,000 / month

Description

We are seeking a detail-oriented Draw Admin Assistant with experience in Post-Close Construction, Servicing, or Accounts Receivable/Payable, particularly in support of renovation loans, to join our dynamic team. In this role, you will assist with draw administration, manage financial processes, and ensure smooth operations specific to renovation loans in mortgage servicing. Experience in US Mortgage processes is highly desirable but not required.

Key Responsibilities

• Draw Administration: Process, manage, and track construction draw requests and payments, with a focus on renovation loan projects.
• Post-Close Construction: Review and validate documentation for completed renovation projects and related loans.
• Servicing Support: Assist with mortgage servicing tasks, including tracking renovation loan statuses, ensuring compliance, and handling customer inquiries.
• Accounts Receivable (AR) and Accounts Payable (AP): Oversee payments, invoices, and reconciliations related to renovation loan disbursements.
• Collaboration: Work with relevant teams to ensure accurate and timely financial transactions for renovation projects.
• Administrative Support: Prepare reports, maintain documentation, and assist in audit preparations specific to renovation loan servicing.
• Client and Stakeholder Communication: Maintain professional, accurate communication with clients and stakeholders to ensure a seamless information flow.

Skills, Knowledge and Expertise

• Minimum of 2 years of experience in Post-Close Construction, Servicing, or AR and AP, preferably with exposure to renovation loans.
• Prior experience in US Mortgage processes is a plus.
• Strong organizational and time management skills.
• Proficiency in financial tools, spreadsheets, and mortgage management software.
• Excellent verbal and written communication skills.
• High attention to detail and ability to multitask in a fast-paced environment.

Benefits

• Above market salary
• HMO on Day 1 for principal and two dependents
• Government-mandated benefits
• Performance-based Incentives
• Quarterly Company Events
• In-depth training for career growth
• Great Company Culture and HR experience
• 1,000 PHP De Minimis
• Equipment and software provided