Document Control Specialist

Jacobs; Kraków; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Flexible benefits

Holiday allowance

Job summary

Jacobs in Kraków is seeking a Document Control Specialist to strengthen our Global Design Center. You will create and implement document control procedures, manage project set-ups, and ensure compliance with enterprise standards.

The role requires very good English, a BS degree, and at least two years of progressive experience in a project or technical environment, with strong MS Excel/Word skills and attention to detail.

Qualifications

• Very good English (written and spoken).
• Minimum BS degree.
• Minimum of 2 years of progressive experience.
• MS Excel and MS Word proficiency.
• Experience in project or technical environment is a plus.
• Willingness to travel for business.
• Attention to detail and organized.
• Strong communication and adaptability.

Responsibilities

• Create and implement document control procedures and new project set-up.
• Implement standard document control procedures per enterprise or business group.
• Control of documentation and adherence to document control processes.
• Generate transmittals, cover letters, and issue documents to clients/contractors.
• Maintain registers, record, and distribute incoming documentation.
• Cooperate with Clients'/Contractors' Document Control Team.
• Organize training for project teams; support CDE users.
• Prepare reports and assist with HS&E and quality audits.
• Support project close-out.

Skills

Very good English

Excellent communication

Attention to detail

Prioritize tasks

Independent & proactive

Reliable

Education

BS degree

Tools

MS Excel

MS Word

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we deliver projects that truly make a difference - from smart manufacturing and sustainable water systems to modern infrastructure and cutting-edge technologies.

Our solutions support the development of cities, industries, and innovation, addressing today’s challenges both locally and globally.

Currently, within our Global Design Center with offices in Kraków and Warsaw, we are expanding the Document Control Team and are looking for experienced professionals for the position of Document Control Specialist.

Responsibilities

• Create and implement document control procedures and new project set-up;
• Implement standard document control procedures following the enterprise or business group procedures;
• Control of documentation and adherence to document control processes;
• Provide support in day-to-day functions related to document control maintenance such as generating transmittals, and cover letters, checking and issuing documents to clients, contractors and other parties on a project, maintaining registers, recording, and distributing incoming documentation;
• Cooperation with Clients'/Contractors' Document Control Team, adjusting document control quality processes to project needs;
• Organizing training sessions for project teams. Providing support for CDE users;
• Preparing reports, responding to project status questions/issues, and assisting with HS&E and quality audit documentation;
• Supporting project close-out.

We offer

• The opportunity to work in an experienced project team and contribute to prestigious international projects within a company active across all areas of infrastructure investment
• A comprehensive benefits package private medical care, additional life insurance, flexible benefits selection via the MyBenefit platform, support for employees and their families in challenging life situations, and much more
• Holiday allowance ("Wczasy pod gruszą")
• Flexible start times (between 730 AM and 1000 AM) and “short Fridays” (Monday–Thursday 8.5 hours, Friday 6 hours)
• Option to work from the office or in a hybrid model
• Learn more about our benefits and work culture here https//jacobs.foleon.com/jacobs-poland/jacobs-poland-english/benefits

Here’s what you’ll need

• Very good English (written and spoken);
• Minimum BS degree;
• Minimum of 2 years of progressive experience with increasing responsibility;
• Experience in working in a project or technical environment would be an asset;
• Understanding the principles of Document Control, Document Management, Data Management;
• Willingness to business travel;
• Good knowledge of MS Excel, MS Word;
• Excellent communication skills;
• Adaptable and responsive to change;
• Attention to detail skills;
• Ability to prioritize tasks;
• Independent, pro-active, and a positive attitude;
• Professional, self-motivated & reliable.

We know that if we are inclusive, we’re more connected, and if we’re diverse, we’re more creative. We accept people for who they are, regardless of age, disabilities, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. Find out more about life at Jacobs.