Document Control Specialist

Jacobs Engineering Group; Kraków; Hybrid; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Flexible benefits

Family support

Hybrid work model

Job summary

Jacobs Engineering Group in Kraków is seeking a seasoned Document Control Specialist to join our Global Design Center. You will establish and maintain robust document control processes for international projects, ensuring compliance with client and internal standards.

You will collaborate with project teams, support CDE users, generate transmittals, and help prepare audit documentation, with a focus on accuracy, efficiency, and proactive problem-solving. Hybrid work options available.

Qualifications

• Minimum of 2 years of progressive experience in document control or a similar role.
• Experience in project or technical environments is an asset.
• Understanding the principles of Document Control, Document Management and Data Management.
• Good knowledge of MS Excel and MS Word.
• Willingness to travel for business.

Responsibilities

• Create and implement document control procedures and new project set-up.
• Follow enterprise or business group document control procedures.
• Control documentation and ensure adherence to processes.
• Generate transmittals, cover letters, issue documents to clients and contractors, maintain registers.
• Cooperate with Client/Contractor Document Control teams and adjust quality processes to project needs.
• Organize training for project teams and support CDE users.
• Prepare reports and assist with HS&E and quality audit documentation.
• Support project close-out.

Skills

Document control

MS Excel

MS Word

Attention to detail

Proactive

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we deliver projects that truly make a difference - from smart manufacturing and sustainable water systems to modern infrastructure and cutting-edge technologies.

Our solutions support the development of cities, industries, and innovation, addressing today’s challenges both locally and globally.

Currently, within our Global Design Center with offices in Kraków and Warsaw, we are expanding the Document Control Team and are looking for experienced professionals for the position of Document Control Specialist.

Responsibilities:

• Create and implement document control procedures and new project set-up;
• Implement standard document control procedures following the enterprise or business group procedures;
• Control of documentation and adherence to document control processes;
• Provide support in day-to-day functions related to document control maintenance such as generating transmittals, and cover letters, checking and issuing documents to clients, contractors and other parties on a project, maintaining registers, recording, and distributing incoming documentation;
• Cooperation with Clients'/Contractors' Document Control Team, adjusting document control quality processes to project needs;
• Organizing training sessions for project teams. Providing support for CDE users;
• Preparing reports, responding to project status questions/issues, and assisting with HS&E and quality audit documentation;
• Supporting project close-out.

We offer:

• The opportunity to work in an experienced project team and contribute to prestigious international projects within a company active across all areas of infrastructure investment.
• A comprehensive benefits package: private medical care, additional life insurance, flexible benefits selection via the MyBenefit platform, support for employees and their families in challenging life situations, and much more.
• Flexible start times (between 7:30 AM and 10:00 AM) and “short Fridays” (Monday–Thursday: 8.5 hours, Friday: 6 hours).
• Option to work from the office or in a hybrid model.
• Minimum of 2 years of progressive experience with increasing responsibility;
• Experience in working in a project or technical environment would be an asset;
• Understanding the principles of Document Control, Document Management, Data Management;
• Willingness to business travel;
• Good knowledge of MS Excel, MS Word;
• Adaptable and responsive to change;
• Ability to prioritize tasks;
• Independent, pro-active, and a positive attitude;
• Professional, self-motivated & reliable.

We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are, regardless of age, disabilities, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. Find out more about life at Jacobs .

If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team [e-mail]

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support .