Digital Records Specialist – Remote & Flexible

Oates Energy; Poland; Hybrid; PLN 42,000 - 66,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Competitive paid time off and holidays

Retirement savings plan with company-m

Tuition reimbursement

Flexible work arrangements and remote

Job summary

Oates Energy seeks a meticulous Digital Files Clerk to manage electronic records and ensure precise creation, upkeep, and retrieval of information. You will bridge physical and digital archives while upholding data security protocols.

The role emphasizes accuracy, data integrity, and collaboration with cross-functional teams to support digitization efforts and efficient information flow.

Qualifications

• Demonstrated data entry accuracy and speed.
• Strong attention to detail in handling large volumes of records.
• Excellent organizational and prioritization skills for fast-paced environments.
• Ability to work autonomously and meet tight deadlines.
• Solid communication with internal teams and external partners.
• Understanding of data privacy laws and information security practices.

Responsibilities

• Systematically organize, categorize, and archive electronic documents for quick access.
• Execute routine data entry with accuracy and source verification.
• Oversee lifecycle of digital assets including updates and secure disposal.
• Convert physical archives to searchable digital formats with cross-functional teams.
• Audit digital filing system to resolve access permissions and improve storage.
• Provide guidance on file management protocols and assist staff.
• Uphold security and confidentiality of sensitive data.

Skills

Data entry

Attention to detail

Organizational skills

Independent worker

Communication

Privacy & security awareness

Tools

MS Office

Digital filing systems

Job description

Oates Energy seeks a meticulous Digital Files Clerk to manage electronic records and ensure precise creation, upkeep, and retrieval of information. You will bridge physical and digital archives while upholding data security protocols.

The role emphasizes accuracy, data integrity, and collaboration with cross-functional teams to support digitization efforts and efficient information flow.