Board Assistant

Flex; Tczew; On-site; PLN 60,000 - 80,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Benefit card

Job summary

Flex is looking for a Board Assistant in Tczew, Poland to support the General Manager and leadership team. You will manage calendars, coordinate meetings and travel, handle confidential communications, and assist with presentations and reports to drive executive initiatives.

The role requires a Bachelor's degree, strong organizational skills, and fluency in Polish and English, with proficient use of Microsoft Office, and a proactive, discreet approach to daily operations.

Qualifications

• Bachelor's degree required.
• Experience in a similar administrative or executive support role.
• Fluent Polish and English.
• Proficiency with Microsoft Office applications.
• Excellent organizational and communication skills with strong attention to detail.
• Ability to prioritize tasks, work under pressure, and adapt to changing business needs.

Responsibilities

• Provide proactive administrative and organizational support to the General Manager.
• Manage complex calendars, schedule meetings, and coordinate leadership activities.
• Handle internal and external communications with professionalism and confidentiality.
• Organize domestic and international travel arrangements and logistics.
• Support preparation of presentations, reports, and business documentation for management meetings.
• Monitor and process expense reports and other administrative records.
• Coordinate visits for customers, partners, and leadership while ensuring a positive experience.

Skills

Polish fluency

English fluency

Organizational skills

Communication skills

Discretion

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment.

To support our extraordinary teams who build great products and contribute to our growth, we’re looking for a Board Assistant located in Tczew, Poland.

Reporting to the General Manager, Board Assistant involves providing administrative and organizational support, coordinating meetings and business travel, and ensuring the smooth operation of management activities across the site.

What a typical day looks like:

• Provide proactive administrative and organizational support to the General Manager.
• Manage complex calendars, schedule meetings, and coordinate leadership activities.
• Handle internal and external communications with professionalism and confidentiality.
• Organize domestic and international travel arrangements, including itineraries, accommodations, transportation, and logistics.
• Support the preparation of presentations, reports, and business documentation for management meetings and strategic initiatives.
• Monitor and process expense reports and other administrative records.
• Coordinate customer, partner, and leadership visits, ensuring an outstanding visitor experience.
• Work cross-functionally with teams across the organization to facilitate effective communication and collaboration.
• Manage correspondence and ensure the timely flow of information and documentation.
• Support the planning and execution of internal meetings, business events, and other site-level activities.

The experience we’re looking to add to our team:

• Bachelor's degree.
• Experience in a similar administrative or executive support role.
• Fluent Polish and English language skills.
• Proficiency in Microsoft Office applications.
• Excellent organizational and communication skills with strong attention to detail.
• Ability to prioritize tasks, work under pressure, and adapt to changing business needs.
• Flexible, proactive, and solution-oriented mindset.
• High level of professionalism, discretion, and confidentiality.
• Strong collaboration skills and ability to build effective working relationships across the organization.

What you’ll receive for the great work you provide:

• Interesting and challenging job in an experienced and close-knit team
• Substantive support in the process of adaptation
• Participation in projects of international scope
• Social package (private medical care, life insurance and benefit card)

AS108

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email [e-mail] and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).