Bid Manager

Acolad group; Kraków; On-site; PLN 120,000 - 180,000; Full time

Job summary

Acolad group is seeking a skilled Bid Manager to lead tendering efforts for public sector tenders and corporate RFPs. The role focuses on crafting compelling, compliant bids and coordinating end-to-end processes across geographies.

Ideal candidates have experience in bid management, strong English proficiency, and a solid understanding of procurement in language services. You will collaborate with Technology, Operations, and Legal teams to ensure accurate, timely submissions.

Qualifications

• 1+ year of experience in bid management or tender management, ideally in language services.
• Bachelor-level degree in English, Communications, Journalism, or related field.
• Fluent in English.
• Knowledge of interpreting services for public sector or corporate settings.
• Strong project management and organizational abilities.
• Ability to analyse complex tender documents.
• Ability to draft and tailor content for technical proposals.
• Understanding procurement processes.
• Familiarity with procurement regulations and framework specifications.
• Aware of language services industry standards, especially interpreting services.
• Experience with Office 365 tools.

Responsibilities

• Bid Strategy & Planning: Support sales teams in different geographies with sector tenders and corporate RFPs.
• Bid Writing & Management: Write high-quality content tailored to each tender’s requirements.
• Ensure bids are fully compliant with procurement regulations and framework specifications.
• Manage the end-to-end bid process, including coordination of supporting documents and timely submission.
• Stakeholder Collaboration: Liaise with internal stakeholders to gather input and evidence.
• Maintain clear communication within internal and external stakeholders throughout the bidding process.
• Documentation & Compliance: Maintain a library of reusable content, case studies, and credentials.
• Post-Bid Activities: Support debriefs and feedback analysis to improve future bids.

Skills

Bid management

English fluency

Project management

Tender analysis

Proposal writing

Procurement knowledge

Stakeholder management

Communication skills

Attention to detail

Education

Bachelor's degree

Tools

Office 365

Job description

Job description:

About the role

We are seeking a skilled and detail-oriented BidManagerto lead and support our tendering efforts forpublic sector tenders and corporateRFPs.The ideal candidate will have a strong understanding of procurement processes, particularly within the context of language services, and willbe responsible forcrafting compelling, compliant, and winning bids.

Key Responsibilities

• Bid Strategy & Planning
  • Support sales teamsin different geographieswithsectortenders and corporateRFPs.
  • Collaborate with internal stakeholders to assess bid viability and develop bid strategies.
• Bid Writing &Management
  • Write high-quality, persuasive content tailored to each tender’s requirements.
  • Ensure bids are fully compliant with procurement regulations and framework specifications.
  • Manage the end-to-end bid process, including coordination of supporting documents andtimelysubmission.
• Stakeholder Collaboration
  • Liaise withinternal stakeholders including Technology, Operations, Legal/ InfoSecto gather input and evidence.
  • Maintain clear communication withinternal andexternalstakeholders throughout the biddingprocess.
• Documentation & Compliance
  • Maintain a library of reusable content, case studies, and credentials.
  • Ensure all submissions meet legal, ethical, and data protection standards.
• Post-Bid Activities
  • Support debriefs and feedback analysis to improve future bids.
  • Track bid outcomes andmaintainrecords for reporting and learning.

Requirements

• >1 year of experience in bid management, proposal development, or tender management—ideally within the language services industry and in the field of interpretation (public sector and/ or corporate).
• Bachelor’s degree in English, Communications, Journalism, Business Administration, Public Relations, or equivalent.
• Fluency in English
• Bid management skills, in the public and / or corporate sector
• Familiarity withinterpretingservices for public sector and/ orcorporate settings and with technology solutions (OPI/VRI/OSI,RSI).
• Strong project management and organizational abilities.
• Ability toanalysecomplex tender documents.
• Ability to draft and tailor compelling content for technical proposals
• Understanding ofprocurementprocessandrequirements.
• Awareness of language services industry standards, focus on interpretingservices.
• Office 365