AU DAYSHIFT, REMOTE/WFH NDIS ADMINISTRATIVE DOCUMENTATION ASSISTANT

Scale-X Solutions; Polska; Hybrid; PLN 26,000 - 30,000; Part time

Benefits offered by this job

Remote work

Job summary

AU DAYSHIFT is seeking a detail-oriented Administrative Documentation Assistant to support processing and preparation of documents from consultants. You will review templates, assign documents to the correct organization, and add company logos.

The role is remote and part-time, with a 25–30 hour workweek and AUD 7–8 per hour. Responsibilities include formatting documents, converting to PDF, maintaining branding consistency, and tracking progress to meet deadlines.

Qualifications

• Proficiency with Microsoft Word and PDF tools.
• Knowledge of document formatting and digital file management.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to process large batches independently.
• Good written English and communication skills.

Responsibilities

• Receive and organize batches of documents submitted by consultants.
• Review templates and identify the appropriate organization for each document.
• Update documents with the correct organization name and logo.
• Format and customize documents according to templates and guidelines.
• Convert finalized documents into PDF format.
• Ensure formatting, branding, and layout are consistent and accurate.
• Check documents for errors, missing information, or branding issues.
• Save and organize documents using proper naming conventions and folders.
• Maintain an organized document repository for easy retrieval.
• Track progress and ensure tasks are completed on time.
• Report discrepancies to the relevant team.

Skills

Word processing

Attention to detail

Organizational skills

Time management

Independent work

Written communication

Tools

PDF tools

Job description

AU DAYSHIFT, REMOTE/WFH NDIS ADMINISTRATIVE DOCUMENTATION ASSISTANT

AU DAYSHIFT, REMOTE/WFH (PHILIPPINES)
NDIS ADMINISTRATIVE DOCUMENTATION ASSISTANT

Company Type : Australia NDIS / Healthcare

Department: Administration

Work Arrangement: Remote / WFH (Philippines)

Employment Type: Part-time | 25-30 hours a week
VA Rate : $7-8 AUD per hour

Position Overview

We are seeking a detail-oriented and organized Administrative Documentation

Assistant to support the processing and preparation of documents received from

consultants. The role involved reviewing standard document templates, assigning them to the appropriate organization, adding the relevant company logo and name, and converting finalized documents into PDF format.

This position is primarily administrative and requires strong attention to detail, accuracy,

and the ability to manage batches of documents efficiently while maintaining consistent

formatting and professional presentation.

Key Responsibilities

• Receive and organize batches of documents submitted by consultants.
• Review standard document templates and identify the appropriate organization for
• Update documents with the correct organization or company name and logo.
• Format and customize documents according to established templates and guidelines.
• Convert finalized documents into PDF format.
• Ensure document formatting, branding, and layout are consistent and accurate.
• Check completed documents for errors, missing information, incorrect branding, or
• Save and organize completed documents using the appropriate file naming conventions and folder structures.
• Maintain an organized document repository for easy retrieval and reference.
• Track document processing progress and ensure assigned tasks are completed within agreed timelines.
• Report any missing information, unclear instructions, or document discrepancies to the relevant team.

Qualifications and Requirements

similar roles is preferred.

• Proficiency in Microsoft Word and PDF tools.
• Basic knowledge of document formatting, file conversion, and digital file management.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to process large batches of documents efficiently.
• Ability to follow established procedures and work independently with minimal supervision.
• Good written English and basic communication skills.