Project Specialist (M/F/D)

DSV - Global Transport and Logistics; Warszawa; On-site; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Competitive compensation

Flexible working arrangements

Training and development programs

Onboarding with Buddy support

International environment

Job summary

DSV - Global Transport and Logistics is seeking a detail‑oriented Project Coordinator to support governance and project management activities in Warsaw. You will develop dashboards, track milestones, and manage project data from multiple sources.

Proficiency in Excel and SharePoint, plus experience with Power BI dashboards, will help you create actionable reporting for decision‑making. Collaboration with cross‑functional teams is essential in this role.

Qualifications

• Experience in project coordination or project administration.
• Strong Excel skills with data analysis, reporting, formulas, automation, and tracker development.
• Experience creating dashboards and reports in Power BI is an advantage.
• Knowledge of SharePoint for document management and collaboration.
• Good organizational skills with the ability to manage multiple priorities and deadlines.
• Strong communication and stakeholder management skills.
• Ability to work with complex datasets and translate information into clear, actionable reporting solutions.
• Detail‑oriented mindset with focus on data accuracy and continuous improvement.

Responsibilities

• Provide project support to Project Manager, Governance Lead, and Contract Manager within the Network Vendor Management team.
• Support end-to-end project coordination activities, including action tracking, milestone monitoring, stakeholder coordination, and maintaining project documentation.
• Prepare, maintain, and improve project reporting materials, dashboards, trackers, and governance documentation to ensure transparency and support decision-making.
• Collect, validate, consolidate, and manage project data from multiple sources, ensuring data accuracy, consistency, and completeness.
• Develop and maintain reporting dashboards using Power BI, Excel, and SharePoint to monitor project progress, risks, milestones, dependencies, and KPIs.
• Manage SharePoint project sites, documentation libraries, and collaboration spaces, ensuring information is structured and easily accessible.
• Support data quality activities, including maintenance of project databases and CMDB-related information.
• Build strong working relationships with stakeholders and demonstrate behaviors aligned with company values, collaboration principles, and governance standards.

Skills

Project coordination

Excel

Power BI

SharePoint

Data analysis

Stakeholder management

Organizational skills

Communication

Dashboards

Tools

Power BI

SharePoint

Excel

Job description

Job Type

Full Time

Responsibilities

• Provide project support to Project Manager, Governance Lead, and Contract Manager within the Network Vendor Management team
• Support end-to-end project coordination activities, including action tracking, milestone monitoring, stakeholder coordination, and maintaining project documentation
• Prepare, maintain, and improve project reporting materials, dashboards, trackers, and governance documentation to ensure transparency and support decision-making
• Collect, validate, consolidate, and manage project data from multiple sources, ensuring data accuracy, consistency, and completeness
• Develop and maintain reporting dashboards using Power BI, Excel, and SharePoint to monitor project progress, risks, milestones, dependencies, and key performance indicators (KPIs)
• Manage SharePoint project sites, documentation libraries, and collaboration spaces, ensuring information is structured and easily accessible
• Support data quality activities, including maintenance of project databases and CMDB-related information
• Build strong working relationships with stakeholders and demonstrate behaviors aligned with company values, collaboration principles, and governance standards

Required Skills & Experience

• Experience in project coordination, project support, or project administration roles
• Strong Excel skills, including data analysis, reporting, formulas, automation, and tracker development
• Experience creating dashboards and reports in Power BI is an advantage
• Knowledge of SharePoint for document management and collaboration
• Good organizational skills with the ability to manage multiple priorities and deadlines
• Strong communication and stakeholder management skills
• Ability to work with complex datasets and translate information into clear, actionable reporting solutions
• Detail-oriented mindset with focus on data accuracy and continuous improvement

What We Offer

• Competitive compensation and flexible working arrangements
• Employment based on an employment contract, along with a comprehensive benefits package
• Training and development programs, as well as access to an e-learning platform
• Onboarding program with the support of a dedicated Buddy
• Annual, company-wide integration event
• A work environment based on Scandinavian organizational culture
• Continuous learning, knowledge sharing, and professional development
• Opportunities for growth through our internal program
• A collaborative, international environment with skilled colleagues

Benefits

• Sharing the costs of sports activities
• Private medical care
• Sharing the costs of foreign language classes
• Sharing the costs of professional training & courses
• Life insurance
• Integration events
• Corporate gym
• Corporate sports team
• Coffee / tea
• Parking space for employees
• Extra social benefits
• Holiday funds
• Christmas gifts
• Employee referral program
• Charity initiatives
• Bicycle parking
• Modern and ergonomic office
• Yoga in the office