Assistant Facilities Manager

Jones Lang LaSalle Incorporated; Województwo pomorskie; On-site; PLN 60,000 - 75,000; Full time

Benefits offered by this job

Permanent contract after probation

Private healthcare

Cafeteria system

Life insurance

Employee assistance program

Job summary

Jones Lang LaSalle (JLL) in Warsaw is seeking an Assistant Facilities Manager to support on-site facilities services across multiple properties, ensuring compliance, efficiency, and client satisfaction.

You will balance hands-on site visits with administrative duties, manage budgets, health and safety, and coordinate contractors while building strong client and vendor relationships.

Qualifications

• Extensive FM experience in commercial environments.
• Fluent in Polish and English with strong communication skills.
• Strong client relationship management abilities.
• Solid financial acumen including budget management and cost control.
• Knowledge of building systems, PPM schedules, and FM tech solutions.
• Demonstrated leadership to mentor teams and drive service excellence.
• Proactive mindset with focus on continuous improvement.

Responsibilities

• Support Facilities Managers in delivering high-quality FM services across properties, ensuring compliance and client satisfaction.
• Manage Building Management Systems, PPM schedules, task systems, and health & safety compliance to maintain standards.
• Act as go-to person for facilities and crisis management, providing timely solutions.
• Develop relationships with client stakeholders, landlords, agents, and FM vendors to ensure seamless service.
• Coordinate and supervise contractors during interventions, reviewing safety docs and ensuring safe practices.
• Monitor office housekeeping, cleanliness, and support services including events, catering, and concierge operations.
• Manage local budgets, process PO's and invoices, and control spend per policies.
• Travel to various locations to conduct site visits and support on-site teams.

Skills

Facilities management

Budget management

Client relationship

Health & safety

Vendor coordination

Leadership

BMS familiarity

Tools

Building Management Systems

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We're looking for a skilled Assistant Facilities Manager to support the delivery of best-in-class facilities services across our portfolio in Warsaw.

In this role, you'll work closely with the Senior Facilities Manager and on-site teams to ensure operational excellence, compliance, and exceptional client satisfaction.

You’ll balance hands‑on site visits with key administrative responsibilities including health and safety coordination, contractor management, and client reporting.

This is an excellent opportunity to grow your FM career with a global leader while making a tangible impact on workplace environments.

Join us and be part of a team that’s shaping the future of facilities management.

What You’ll Do

• Support Facilities Managers in delivering high‑quality FM services across multiple properties, ensuring compliance, efficiency, and client satisfaction
• Manage Building Management Systems, PPM schedules, task systems, and health & safety compliance to maintain operational standards
• Act as the go‑to person for facilities and crisis management activities, providing timely solutions and removing potential roadblocks
• Develop strong relationships with client stakeholders, landlords, managing agents, and FM vendors to ensure seamless service delivery
• Coordinate and supervise contractors during interventions, reviewing health & safety documentation and ensuring safe working practices
• Monitor office housekeeping, cleanliness standards, and support services including events, food & beverage, and concierge operations
• Manage local budgets, process purchase orders and invoices, and proactively control spend in line with JLL and client policies
• Travel regularly to various locations to conduct site visits, support on‑site teams, and ensure operational excellence is maintained

What We’re Looking For

• Extensive facilities management experience in commercial environments with a proven operational delivery track record
• Fluency in both Polish and English, with excellent communication skills tailored to diverse audiences
• Strong client relationship management skills with the ability to build partnerships and deliver exceptional service
• Solid financial acumen including budget management, invoice processing, and cost control
• Knowledge of building systems, workplace strategies, PPM schedules, and FM technology solutions
• Demonstrated leadership ability to mentor teams, drive engagement, and promote excellence in service delivery
• Strong problem‑solving skills with a hands‑on approach to addressing technical repairs and building issues
• Proactive mindset focused on adding value through innovation, continuous improvement, and attention to detail

What You Can Expect From Us

Competitive Rewards & Benefits

• Permanent contract after probation period
• Private healthcare
• Cafeteria system
• Life insurance
• Employee assistance program

Career Development & Growth

• Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training

Stability & Recognition

• 78% employee recommendation rate
• Recognized for 18 consecutive years as one of the World’s Most Ethical Companies

Inclusive & Supportive Culture

• Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives

Global Perspective

• 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities

Location: On-site –Gdansk, POL

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. Jones Lang LaSalle ('JLL') is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.