Administrative Specialist (chinese speaker)

SANY Group; Warszawa; On-site; PLN 50,000 - 70,000; Full time

Benefits offered by this job

Dynamic, multicultural environment

Growth opportunities

Competitive salary and benefits

Job summary

SANY Group in Poland is seeking an Administrative Specialist to ensure smooth daily office operations across Poland and Serbia. You will coordinate facilities, vendor relationships, and housing arrangements for expatriate staff, while supporting procurement and office lifecycle activities.

The role offers exposure to a multicultural environment within a leading global enterprise, with opportunities for growth and a competitive salary and benefits package.

Qualifications

• Experience in office administration and facilities management.
• Ability to handle contracts and supplier payments.
• Experience supporting expatriate staff is a plus.

Responsibilities

• Manage office facilities and suppliers (cleaning, security, printer rental, telecom, etc.).
• Oversee office and apartment rentals, including contracts, utilities, and payments.
• Support expatriates with housing and car rental arrangements.
• Handle procurement of office supplies, uniforms, and tools.
• Coordinate office renovations and improvements.
• Ensure compliance with company policies and smooth workflow.
• Perform additional tasks assigned by the General Manager.

Skills

Office management

Vendor management

Procurement

Expatriate support

Facilities management

Contract administration

Job description

SANY is looking for a detail-oriented and proactive Administrative Specialist to join our international team. In this role, you will ensure smooth daily office operations across multiple locations in Poland and Serbia, while supporting expatriate employees with their living and working arrangements.

Key Responsibilities:

• Manage office facilities and suppliers (cleaning, security, printer rental, telecom, etc.)
• Oversee office and apartment rentals, including contracts, utilities, and payments
• Support expatriates with housing and car rental arrangements
• Handle procurement of office supplies, uniforms, and tools
• Coordinate office renovations and improvements
• Ensure compliance with company policies and smooth workflow
• Perform additional tasks assigned by the General Manager

What We Offer:

• Dynamic, multicultural work environment
• Growth opportunities in a leading global enterprise
• Competitive salary and benefits package