Administrative Assistant

Westinghouse Electric Company LLC; Poland; Remote; PLN 68,000 - 85,000; Full time

Benefits offered by this job

Hybrid model of work

Bonus potential

Life insurance

Private Medical Care

Employee Assistance Program

Job summary

Westinghouse Electric Company LLC in Warsaw is seeking a Reading Room Coordinator to support the review process and secure access to documentation for third parties and clients. The role involves managing room reservations, document requests, and compliance with export control levels within PRIME.

The position reports to the Poland Project Engineering Manager and is based in the Warsaw office, requiring 5 days at the office.

Qualifications

• High School degree or equivalent required.
• Basic knowledge of EDMS and tool utilities.
• Ability to perform data entry and manage records.

Responsibilities

• Manage visitor access to the Warsaw office.
• Oversee daily operation of the Reading Room.
• Ensure materials are available, complete and logged.
• Input, review and verify information in EDMS.

Skills

Data entry

EDMS

Web-based tools

Microsoft Office

Teamwork

Education

High School degree

Tools

EDMS

Microsoft Office

Web-based tools

Job description

Are you interested in being part of an innovative team that supports Westinghouse's mission to provide clean energy solutions? At Westinghouse, we recognize that our employees are our most valuable asset and we seek to identify, attract and recruit the most qualified talent while recognizing and encouraging the value of diversity in the global workplace.

As a reading room coordinator, you will support the review process and physical reading room allowing third parties and clients the opportunity to review specified Westinghouse intellectual property in a secure environment.

You will accommodate the interactions with scheduling availability of the reading room and ensure that guests invited and scheduled to review Westinghouse documentation follow all protocols.

You will report to the Poland Project Engineering Manager and be located at Warsaw office. This role is at office work - 5 days at office.

Responsibilities:

Requests and manages visitor access to the Warsaw office

Oversee daily operation of the Reading Room and EXTDOCS Reading Room cabinet.

Ensure compliance of control measures for all physical material.

Ensure materials are available, complete and logged

Assist users and enforce procedural compliance during sessions

Manage room reservations and document requests at "Poland AP1000 Documentation Request" form.

Communicate with Westinghouse Document Control for the release of the documents to EXTDOCS

Communicate with Engineering Teams on the application of Export Control Levels within PRIME

Review access logs and investigate any reported violations

Input, review and verify all information entered in the Electronic Document Management System (EDMS) to ensure completeness and correctness. Identify necessary actions to correct any incorrect data before archiving through EDMS.

Identify problems, discrepancies and process improvement opportunities with the reading room.

Qualifications:

High School degree or equivalent.

Basic knowledge of Electronic Document Management Systems (EDMS) and tool utilities.

Ability to perform data entry.

1+ years of experience with record attributes.

Basic knowledge of revision/version control.

Basic knowledge of document types.

Experience with web-based technologies.

Basic knowledge of query/search functions.

Basic knowledge of records management security policies.

Basic knowledge of Microsoft office suite

Strong interpersonal skills, experience working in a team environment.

We are committed to transparency and equity in all of our people practices. The gross base salary range for this position, which is dependent upon experience, qualifications and skills, is estimated to be 6,083 to 7,608 PLN gross per month.In addition to the base pay, this role may be eligible for incentive pay based on company and individual performance.

Why Westinghouse?

Westinghouse Electric Company is the global nuclear energy industry's first choice for safe, clean, and efficient energysolutions. We enable our delivery of this vision by living our value system:

• Safety and Quality
• Integrity and Trust
• Customer Focus and Innovation
• Speed and Passion to Win
• Teamwork and Accountability

Westinghouse offers great benefits to all our employees around the globe to keep them healthy and enhance their well-being.

Benefits offered in Poland include:

• Outstanding and supportive atmosphere of collaboration in the team and in Westinghouse group
• Attractive remuneration with bonuses
• Hybrid model of work, flexible working time
• Life insurance
• Private Medical Care
• Private Group Insurance
• Employee Assistance Program: confidential counseling and resources for employees, eligible dependents, and household members

Westinghouse is an Equal Opportunity Employer including Veterans and Individuals with Disabilities.

Employment opportunities may require access to information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.