Administrative Assistant

Laveer Engineering; Warszawa; On-site; PLN 68,000 - 85,000; Full time

Benefits offered by this job

Stable employment

Bonuses

Life insurance

Private Medical Care

Parking space

Job summary

Westinghouse Electric Company is seeking a Reading Room Coordinator in Warsaw to support review processes and manage the secure reading room for third parties and clients. You will coordinate schedules, ensure protocol compliance, and maintain documentation for Westinghouse intellectual property.

Based in the Warsaw office, the role involves daily visitor management, room oversight, and collaboration with Document Control and Engineering teams on export controls within PRIME.

Qualifications

• High School degree or equivalent.
• Ability to perform data entry.
• 1+ years of experience with record attributes.
• Basic knowledge of revision/version control.
• Basic knowledge of document types.
• Experience with web-based technologies.
• Basic knowledge of query/search functions.
• Basic knowledge of records management security policies.
• Basic knowledge of Microsoft Office suite.

Responsibilities

• Requests and manages visitor access to the Warsaw office.
• Oversee daily operation of the Reading Room and EXTDOCS Reading Room cabinet.
• Ensure compliance of control measures for all physical material.
• Ensure materials are available, complete and logged.
• Assist users and enforce procedural compliance during sessions.
• Manage room reservations and document requests at “Poland AP1000 Documentation Request” form.
• Communicate with Westinghouse Document Control for the release of the documents to EXTDOCS.
• Communicate with Engineering Teams on the application of Export Control Levels within PRIME.
• Review access logs and investigate any reported violations.
• Input, review and verify all information entered in the Electronic Document Management System (EDMS) to ensure completeness and correctness.
• Identify problems, discrepancies and process improvement opportunities with the reading room.

Skills

Data entry

Interpersonal skills

Teamwork

Records handling

Attention to detail

Query/search functions

Revision/version control basics

Security policy awareness

Education

High School degree or equivalent

Tools

EDMS

Microsoft Office

Job description

Requisition Number: 33379

Company: W Electric Poland LLC

Location: Warszawa, PL, 00-526

Are you interested in being part of an innovative team that supports Westinghouse's mission to provide clean energy solutions? At Westinghouse, we recognize that our employees are our most valuable asset and we seek to identify, attract and recruit the most qualified talent while recognizing and encouraging the value of diversity in the global workplace.

As a reading room coordinator, you will support the review process and physical reading room allowing third parties and clients the opportunity to review specified Westinghouse intellectual property in a secure environment.

You will accommodate the interactions with scheduling availability of the reading room and ensure that guests invited and scheduled to review Westinghouse documentation follow all protocols.

You will report to the Poland Project Engineering Manager and be located at Warsaw office. This role is at office work - 5 days at office.

Responsibilities

• Requests and manages visitor access to the Warsaw office
• Oversee daily operation of the Reading Room and EXTDOCS Reading Room cabinet.
• Ensure compliance of control measures for all physical material.
• Ensure materials are available, complete and logged
• Assist users and enforce procedural compliance during sessions
• Manage room reservations and document requests at “Poland AP1000 Documentation Request” form.
• Communicate with Westinghouse Document Control for the release of the documents to EXTDOCS
• Communicate with Engineering Teams on the application of Export Control Levels within PRIME
• Review access logs and investigate any reported violations
• Input, review and verify all information entered in the Electronic Document Management System (EDMS) to ensure completeness and correctness. Identify necessary actions to correct any incorrect data before archiving through EDMS.
• Identify problems, discrepancies and process improvement opportunities with the reading room.

Qualifications

• High School degree or equivalent.
• Basic knowledge of Electronic Document Management Systems (EDMS) and tool utilities.
• Ability to perform data entry.
• 1+ years of experience with record attributes.
• Basic knowledge of revision/version control.
• Basic knowledge of document types.
• Experience with web-based technologies.
• Basic knowledge of query/search functions.
• Basic knowledge of records management security policies.
• Basic knowledge of Microsoft office suite
• Strong interpersonal skills, experience working in a team environment.

We are committed to transparency and equity in all of our people practices. The gross base salary range for this position, which is dependent upon experience, qualifications and skills, is estimated to be 6,083 to 7,608 PLN gross per month. In addition to the base pay, this role may be eligible for incentive pay based on company and individual performance.

Why Westinghouse?

Westinghouse Electric Company Is The Global Nuclear Energy Industry's First Choice For Safe, Clean, And Efficient Energy Solutions. We Enable Our Delivery Of This Vision By Living Our Value System

• Safety and Quality
• Integrity and Trust
• Customer Focus and Innovation
• Speed and Passion to Win
• Teamwork and Accountability

Westinghouse offers great benefits to all our employees around the globe to keep them healthy and enhance their well-being.

Benefits Offered In Poland Include

• Stable employment
• Outstanding and supportive atmosphere of collaboration in the team and in Westinghouse group
• Attractive remuneration with bonuses
• Hybrid model of work, flexible working time
• MyBenefit Cafeteria
• Life insurance
• Private Medical Care
• Private Group Insurance
• Employee Assistance Program: confidential counseling and resources for employees, eligible dependents, and household members
• Charity initiatives
• Parking space for employees
• Employee referral program

You can learn more about Westinghouse by visiting http://www.westinghousenuclear.com.

Westinghouse is an Equal Opportunity Employer including Veterans and Individuals with Disabilities.

Get connected with Westinghouse on social media:

Twitter | Facebook | LinkedIn | YouTube

Employment opportunities may require access to information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.

Job Segment:

Nuclear Engineering, Document Management, Business Process, Environmental Engineering, Nuclear, Engineering, Technology, Management, Energy