Administration Specialist

Andea; Kraków; On-site; PLN 73,000 - 84,000; Full time

Benefits offered by this job

Multisport card

Company retreats

Life insurance

Employee referral program

Andea Grants

Job summary

Andea, a specialist in manufacturing technology services, is seeking an Administration Specialist in Cracow to ensure smooth office workflow and high-quality support for both US and Polish teams. You will handle daily office operations, document preparation, vendor contracts, event coordination, and cross‑department collaboration from Monday to Friday, 9:00–17:00, working closely with the executive team.

We offer onboarding, continuous education, and opportunities for growth within a hands-on,

Qualifications

• At least one year of experience in a similar administrative role.
• Excellent MS Office skills with high accuracy.
• Strong planning, organizational, and time-management abilities.
• Excellent Polish written and oral communication; good English (B2/C1).

Responsibilities

• Ensure smooth daily office operations and administrative support.
• Order and manage office supplies and liaise with building management.
• Act as first point of contact for Management and staff.
• Prepare, update, and maintain company documents.
• Coordinate mail, courier shipments, and document circulation.
• Identify and resolve admin issues to maintain operations.
• Maintain cooperation with HR, Finance, and other departments.
• Organize internal events and coordinate initiatives.
• Arrange meetings with clients and support logistics.
• Foster positive communication with colleagues.

Skills

MS Office

Attention to detail

Time management

Client service

Team collaboration

Proactive attitude

Communication

Polish fluency

Job description

Andea specializes in delivering manufacturing technology services and solutions, from conducting technical assessments and providing strategic manufacturing systems to managing global MES rollouts. Our employees are process experts in production and logistics, quality management, and production data analysis. We have successfully delivered hundreds of global manufacturing system implementations in various industries, including; Automotive, Aerospace & Defense, Packaging, Medical Devices, FMCG, and Industrial Machinery & Equipment.

Why Andea:

• Andea provides hands‑on management and mentorship by people who have been in the industry for over 20 years and have worked at companies like SpaceX
• Andea is the leading solution implementer of Apriso, considered as best-in-class MES (as stated by Gartner)
• Andea is growing steadily while holding onto and cherishing its small company ideals
• Andea offers multiple career paths and opportunities tailored to each employee
• Andea prides itself on its onboarding process and continuous education options

As an Administration Specialist, you will be responsible for ensuring the highest quality along with the smooth workflow of ongoing tasks in our office in Cracow, supporting employees both US and Poland, and closely working with Andea's executive team. We are looking for a student to support us in the office from Monday to Friday during office hours (9:00-17:00)

Requirements and Qualifications:

• At least one year of experience on a similar position
• Excellent administrative, planning, and organizational skills with the ability to work under pressure and to tight deadlines
• Excellent knowledge of MS Office
• Accuracy and high level of attention to detail in every aspect of work
• Highly client service and quality-oriented mindset
• Proactive and "can-do" attitude
• Excellent social skills; communicative and able to work in a team
• Professional approach to work, strong sense of responsibility and reliability
• High personal culture
• Excellent written and oral skills in Polish
• Very good knowledge of English (B2/C1)

Duties and Responsibilities:

• Ensuring the smooth and efficient daily operation of the office, including administrative support, ordering office supplies, and cooperating with building management.
• Providing the highest standard of support as the first point of contact for Management and Andea Personnel.
• Preparing, updating, and maintaining company documents (vendor contracts, company policies, procedures)
• Overseeing the accurate and timely circulation of documents across the organization.
• Coordinating the collection, dispatch, and tracking of mail and courier shipments.
• Identifying administrative issues and resolving them effectively to maintain seamless office operations.
• Maintaining close day-to-day cooperation with internal departments such as HR, Finance, and others.
• Organizing and coordinating internal events and initiatives.
• Arranging meetings with clients and supporting the logistics.
• Building positive relationships and ensuring effective communication with colleagues and team members

What you'll get in return

• Multisport card
• Company retreats
• Life insurance
• Employee referral program
• A charity initiative, Andea Grants, where every month we draw a winner who gets to donate 5000 PLN to a chosen charity
• salary 6500-7500 PLN/monthly

Grow with us

You'll begin your journey with Andea with an onboarding process designed to bring you in on the administration and event planning day-to-day tasks.

You will be encouraged to proactively seek learning opportunities relevant to your daily work and we'll cover the associated costs. We're also big on internal knowledge sharing. We support and encourage our employees to gather more experience and climb the career ladder at the speed and direction right for them.