Accounts Receivable / Accounts Payable Coordinator

Crane Worldwide Logistics LLC; Polska; On-site; PLN 90,000 - 130,000; Full time

Benefits offered by this job

On-site Tri-City office

On-site parking

Job summary

Crane Worldwide Logistics is seeking a mid-level Accounts Receivable/Accounts Payable (AR/AP) Coordinator based in Gdańsk/Tri-City, Poland, to support our European road freight operations. The role sits with the Operations team and owns key parts of the financial cycle for road freight across Europe, including issuing invoices, monitoring collections, and improving AR/AP processes.

The ideal candidate has 2–4 years in freight forwarding or logistics finance, with experience in road freight terms

Qualifications

• 2–4 years of AR/AP experience in freight forwarding, logistics, or 3PL.
• Experience with European invoicing, terms, and collections practices is preferred.
• Fluent in English and Polish; additional European language is a plus.

Responsibilities

• Generate and issue client invoices per contract terms and country requirements.
• Manage delivery of invoices via email, client portal, EDI, or manifest.
• Own AR aging and drive collections to meet terms.
• Resolve carrier inquiries about payments and discrepancies.
• Identify and implement AR/AP process improvements and train Operations teams.

Skills

Accounts Receivable

Accounts Payable

Freight forwarding

ERP systems

Analytical skills

Communication

Tools

3GTMS

ERP/Accounting software

Job description

Crane Worldwide Logistics is seeking a mid-level Accounts Receivable / Accounts Payable (AR/AP) Coordinator, based in Gdańsk /Tri-City, Poland, to support our European road freight operations.

Sitting alongside the Operations team, this role owns key parts of the financial cycle for road freight transactions - LTL, FTL, partial, and groupage - across Europe: issuing client invoices, monitoring collections, resolving carrier inquiries, and supporting continuous improvement of AR/AP processes for the region.

This role suits a candidate with a few years of hands-on freight forwarding or logistics finance experience who is ready to work with moderate supervision and take ownership of a defined set of AR/AP responsibilities.

Key Responsibilities

Accounts Receivable

• Generate and issue accurate client invoices in a timely manner, in line with contract terms, rate agreements, and country-specific requirements.
• Manage delivery of invoices to clients through the required channel - email, client portal, EDI, or manifest - per each client's billing setup.
• Own the AR aging report: monitor outstanding balances, prioritize follow-up, and drive collections so clients pay according to agreed terms.
• Serve as the primary point of contact for client billing inquiries.

Accounts Payable

• Field and resolve carrier inquiries regarding payment status, remittance details, and invoice discrepancies.
• Maintain strong carrier relationships through consistent, accurate, and timely payment practices.

Process & Best Practices

• Identify and implement process improvements to increase efficiency and accuracy across invoicing, collections, and carrier settlement.
• Train and support Operations team members on AR/AP-related processes and hand-offs.

Qualifications

• 2-4 years of experience in accounts receivable and/or accounts payable, ideally within a freight forwarding, logistics, or 3PL environment.
• Some hands-on exposure to road freight transactions across Europe - LTL, FTL, partial, and groupage - preferred.
• Working knowledge of common European invoicing, payment terms, and collections practices.
• Experience with a Transportation Management System (3GTMS or similar) and/or ERP or accounting platforms is a plus.
• Solid reconciliation and analytical skills, with the ability to manage a moderate transaction volume accurately.
• Good written and verbal communication skills; comfortable handling client and carrier inquiries professionally.
• Fluent in English and Polish (both required); proficiency in another European language (e.g., German, Dutch) is a plus.
• Organized and detail-oriented, able to manage multiple priorities and deadlines.
• Collaborative mindset, comfortable working cross-functionally with Operations, Sales, and Finance.

Preferred Qualifications

• Previous experience working at a European freight company.
• Based in or near Tri-City, Poland, or willing to work on-site from the Tri-City office.
• Familiarity with EU VAT invoicing requirements and multi-country billing.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position.They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Recruitment Agency Policy

At Crane Worldwide Logistics we manage all hiring directly and do not accept unsolicited CVs or candidate profiles from recruitment agencies or search firms. Agencies must not contact our employees or managers directly with candidate details.

Where recruitment support is required, we will engage trusted partners through a formal written agreement. We will not be liable for be liable for any associated placement fees for any CVs received without such an agreement.

We appreciate your cooperation in respecting this policy.