Accounts Payable Specialist

Rolls-Royce; Kraków; On-site; PLN 85,000 - 120,000; Full time

Benefits offered by this job

Private healthcare and insurance

Hybrid work model

Annual bonus

Remote work allowance

Job summary

Rolls-Royce Kraków is seeking an Accounts Payable specialist to manage invoice processing, credit notes, and complex AP tasks within SAP and OpenText VIM. You will support audit requests, supplier account reconciliations, and query resolution, collaborating with procurement and stakeholders.

The role requires 2–5 years AP experience, fluent English (B2), and familiarity with SAP and ServiceNow. Hybrid work (2 days in the office / 3 days remote) at the Krakow centre.

Qualifications

• 2–5 years Accounts Payable experience in finance or shared services/GBS.
• Experience with SAP, VIM, ServiceNow, invoice processing and reconciliations.
• Familiarity with compliance and accounting policies; vendor management.

Responsibilities

• Understand vendor invoice processing cycle and post in SAP.
• Handle credit notes and complex AP tasks (consignment stock, leasing invoices, retro postings, self-billing, GRNI).
• Provide support documentation for external audit queries relating to AP processes.
• Drive resolution of AP queries in ServiceNow per SLA.
• Analyse POs with procurement to resolve queries and support business needs.

Skills

AP knowledge

Problem solving

Organisation

Accountability

Leadership

Interpersonal skills

Education

Bachelor's degree in accounting, Finance, Business Administration, or related field

Tools

SAP ECC

ServiceNow

OpenText VIM

Job description

Responsibilities

Invoice Processing & Posting

• Understand the overall vendor invoice processing cycle.
• Perform timely and accurate manual and automated financial postings in SAP, in compliance with accounting standards, tax rules, payment block requirements, and internal company policies.
• Responsible for handling and posting of credit notes.
• Responsible for managing the complex AP related tasks (e.g consignment stock, leasing invoices, retro postings, self-billing, GRNI)
• Provide support documentation for any external audit query relating to AP process.
• Help in identify and resolve system issues or exceptions encountered in the invoice processing process (e.g., VIM exceptions)

Query Management and Issue Resolution

• Actively drive the resolution, timely updates, documentation, and closure of internal queries raised in ServiceNow and external queries received via email in line with SLA requirements
• Analyse and review Purchase Orders (POs), collaborating closely with procurement, vendors, and business stakeholders to resolve queries and support business needs.
• Perform vendor account reconciliation and investigate and resolve debit balances
• Perform ageing creditor analysis and ensuring that required actions are taken to improve performance.
• Review and resolve blocked documents (invoices and credit notes) to ensure readiness for payment processing.

Controls, Compliance & Risk Management

• drive the resolution of AP queries in line with established internal control frameworks, including segregation of duties and system-based controls
• Monitoring AP admin tasks to ensure that the invoices are processed in compliance with standard procedures, workflows, policies and controls

Problem Solving

• Ability to handle ad hoc queries, investigate and resolve mismatches, discrepancies, and exceptions, escalating issues when required, while ensuring minimal impact on operations
• Identify recurring issues and report them for an in-depth root cause analysis
• Maintain clear records of issues identified and actions taken to support transparency and learning

Technology & Systems

• Ability to use the core AP systems such as SAP ECC, ServiceNow, OpenText VIM, performing tasks as per process guidelines and user manuals
• Identify basic system issues (e.g., failed invoice uploads, vendor mismatches) and report them to the IT support team for resolution

Key Responsibilities

Education

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.

Experience

• 2-5 years Accounts Payable experience in finance or shared services/GBS
• Experience with SAP, VIM, Service Now, invoice processing and reconciliations
• Familiarity with compliance and accounting policies
• Experience in vendor/stakeholder management
• Fluent English (at least B2)

Skills & Competencies

• Technical / Functional Knowledge: Understands the key step and core systems in the Accounts Payable process and applies standard procedures accurately. Seeks support for unfamiliar scenarios.
• Problem solving: Ability to identify and resolve the routine and ad-hoc issues using the established guidelines. Recognises when problems are outside their scope and escalates appropriately with relevant details.
• Organisation expertise: Understands the AP’s cross-functional integration with Procurement, Receiving, and Treasury. Manages and prioritize own queue of invoices and queries, prioritises well.
• Accountability: Take ownership for assigned tasks and meets deadlines with accuracy. Support the maintenance of a high standard of accuracy and escalates risks or errors in a timely and professional manner
• Leadership: Support in onboarding and training for new team members by sharing basic documentation or answering routine questions. Actively participates in team meetings and knowledge-sharing sessions.
• Interpersonal skills: Communicates clearly and professionally with internal stakeholders and external vendors, and represent the Accounts Payable function effectively in cross‑functional conversations

Language

• Fluent English (at least B2), German as advantage

What do we offer

• Private healthcare and group life insurance
• Annual bonus
• myBenefit platform/subsidy for Multisport cards
• Internet and electricity allowance for remote work
• Increased funding for the Employee Capital Plans (PPK) program; Rolls‑Royce Sp. z o.o. contributes 3% to this program
• Additional vacation days based on length of service with the employer
• Hybrid work model (2 days in the office / 3 days from home)
• Work in a modern office located in the Krakow centre – the Unity Tower (ul. Lubomirskiego 20).

Rolls‑Royce are committed to being a respectful, inclusive, and non‑discriminatory workplace where individuality is valued, diverse perspectives fuel innovation, and everyone can thrive.

Please note that all applicants will be subject to Poland right-to‑work check as part of the recruitment process.