Accounts Payable Lead

Crane Worldwide Logistics LLC; Warszawa; On-site; PLN 90,000 - 120,000; Full time

Job summary

Crane Worldwide Logistics is seeking an AR/AP Coordinator in Gdańsk to support our European road freight operations. You will issue client invoices, monitor collections, resolve carrier inquiries, and help improve AR/AP processes across Europe.

The role suits someone with a few years of freight forwarding or logistics finance experience, able to work with moderate supervision, and ready to collaborate with Operations, Sales and Finance teams.

Qualifications

• 2–4 years of AR/AP experience in freight forwarding, logistics, or 3PL.
• Hands-on exposure to road freight transactions across Europe (LTL/FTL/partial/groupage).
• Working knowledge of European invoicing, payment terms, and collections.
• Fluent English and Polish; additional European language is a plus.

Responsibilities

• Issue client invoices accurately and timely per contracts and country rules.
• Manage delivery of invoices via email, client portal, EDI, or manifest.
• Own AR aging, monitor balances, drive collections, and follow terms.
• Serve as primary contact for client billing inquiries.
• Field carrier payment inquiries and maintain carrier relationships.
• Identify process improvements to boost invoicing, collections, and settlements.
• Train Operations team on AR/AP processes and hand-offs.

Tools

3GTMS

ERP systems

Job description

Crane Worldwide Logistics is looking for an Accounts Receivable / Accounts Payable (AR/AP) Coordinator, based in Gdańsk, Poland, to support our European road freight operations. Sitting alongside the Operations team, this role owns key parts of the financial cycle for road freight transactions — LTL, FTL, partial, and groupage — across Europe: issuing client invoices, monitoring collections, resolving carrier inquiries, and supporting continuous improvement of AR/AP processes for the region. This role suits a candidate with a few years of hands-on freight forwarding or logistics finance experience who is ready to work with moderate supervision and take ownership of a defined set of AR/AP responsibilities.

Key Responsibilities

Accounts Receivable

• Generate and issue accurate client invoices in a timely manner, in line with contract terms, rate agreements, and country-specific requirements.
• Manage delivery of invoices to clients through the required channel — email, client portal, EDI, or manifest — per each client's billing setup.
• Own the AR aging report: monitor outstanding balances, prioritize follow-up, and drive collections so clients pay according to agreed terms.
• Serve as the primary point of contact for client billing inquiries.

Accounts Payable

• Field and resolve carrier inquiries regarding payment status, remittance details, and invoice discrepancies.
• Maintain strong carrier relationships through consistent, accurate, and timely payment practices.

Process & Best Practices

• Identify and implement process improvements to increase efficiency and accuracy across invoicing, collections, and carrier settlement.
• Train and support Operations team members on AR/AP-related processes and hand-offs.

Qualifications

• 2–4 years of experience in accounts receivable and/or accounts payable, ideally within a freight forwarding, logistics, or 3PL environment.
• Some hands-on exposure to road freight transactions across Europe — LTL, FTL, partial, and groupage — preferred.
• Working knowledge of common European invoicing, payment terms, and collections practices.
• Experience with a Transportation Management System (3GTMS or similar) and/or ERP or accounting platforms is a plus.
• Solid reconciliation and analytical skills, with the ability to manage a moderate transaction volume accurately.
• Good written and verbal communication skills; comfortable handling client and carrier inquiries professionally.
• Fluent in English and Polish (both required); proficiency in another European language (e.g., German, Dutch) is a plus.
• Organized and detail-oriented, able to manage multiple priorities and deadlines.
• Collaborative mindset, comfortable working cross-functionally with Operations, Sales, and Finance.
• Previous experience working at a European freight company.
• Familiarity with EU VAT invoicing requirements and multi-country billing.

Recruitment Agency Policy

At Crane Worldwide Logistics we manage all hiring directly and do not accept unsolicited CVs or candidate profiles from recruitment agencies or search firms. Agencies must not contact our employees or managers directly with candidate details.

Where recruitment support is required, we will engage trusted partners through a formal written agreement. We will not be liable for be liable for any associated placement fees for any CVs received without such an agreement.

We appreciate your cooperation in respecting this policy.