04. Executive Assistant and Client Support Specialist - Schedule Flexibility Req

Voxidea-Stafi; Polska; Hybrid; PLN 83,000 - 138,000; Part time

Benefits offered by this job

Paid time off

Fully remote

Wellness support

Coaching programs

Continuous learning access

Job summary

Voxidea connects bilingual Latin American professionals to rewarding, fully remote opportunities with U.S.-based companies. Voxidea is hiring an Executive Assistant & Client Support Specialist with flexible schedule availability to provide high-quality administrative and client-facing support to senior-level executives.

This role offers a part-time schedule (20–30 hours/week), fully remote work, and opportunities for long-term growth.

Qualifications

• Has proven experience as an Executive Assistant, Client Support Specialist, or in a similar role.
• Is bilingual in English (C1 or higher) and Spanish, both written and spoken.
• Demonstrates strong organizational and time-management skills.
• Is proficient in MS Office, Google Workspace, and standard office tools.
• Possesses excellent verbal and written communication skills.
• Maintains discretion, confidentiality, and a proactive approach to problem-solving.
• Holds at least a high school diploma (a bachelor’s degree is a plus).
• Resides in Latin America.

Responsibilities

• Serve as the primary point of contact between executives, employees, clients, and external partners.
• Manage executives’ calendars, schedule meetings, and coordinate light travel arrangements as needed.
• Track expenses and prepare detailed reports on a regular basis.
• Handle client inquiries, provide accurate information, and ensure a high level of customer satisfaction.
• Maintain organized filing systems and support administrative operations.
• Take meeting notes and assist with client-facing communications.
• Support social media updates, billing, and invoicing when required.
• Assist in coordinating virtual events or meetings for clients and team members.

Skills

Executive Assistant

Client Support

Bilingual English/Spanish

Organizational skills

Communication skills

Discretion/confidentiality

High school diploma

Education

High school diploma

Bachelor’s degree a plus

Tools

MS Office

Google Workspace

Job description

Ready to grow your career from home? Your future begins here.

Voxidea connects bilingual Latin American professionals to rewarding, fully remote opportunities with U.S.-based companies.

We’re hiring an Executive Assistant & Client Support Specialist with flexible schedule availability to provide high-quality administrative and client-facing support to senior-level executives. This role is ideal for professionals seeking a flexible, part-time schedule while delivering exceptional service and organizational excellence.

What you will be doing:

• Serve as the primary point of contact between executives, employees, clients, and external partners.
• Manage executives’ calendars, schedule meetings, and coordinate light travel arrangements as needed.
• Track expenses and prepare detailed reports on a regular basis.
• Handle client inquiries, provide accurate information, and ensure a high level of customer satisfaction.
• Maintain organized filing systems and support administrative operations.
• Take meeting notes and assist with client-facing communications.
• Support social media updates, billing, and invoicing when required.
• Assist in coordinating virtual events or meetings for clients and team members.

Our Ideal Candidate:

• Has proven experience as an Executive Assistant, Client Support Specialist, or in a similar role.
• Is bilingual in English (C1 or higher) and Spanish, both written and spoken.
• Demonstrates strong organizational and time-management skills.
• Is proficient in MS Office, Google Workspace, and standard office tools.
• Possesses excellent verbal and written communication skills.
• Maintains discretion, confidentiality, and a proactive approach to problem-solving.
• Holds at least a high school diploma (a bachelor’s degree is a plus).
• Resides in Latin America.
• Owns a reliable laptop (Windows or Mac, 2017 or newer) with stable internet.

Work Schedule

• Part-time position (typically 20-30 hours per week)
• Flexible schedule depending on client needs (must overlap partially with U.S. business hours)

• Long-Term Opportunities: Build a lasting professional relationship with us.
• Fully Remote: Work from the comfort of your home-no onsite travel required.
• Paid Time Off: Enjoy 2 weeks of paid leave and U.S. holiday recognition.
• Wellness Support: Access in-house psychological and wellness coaching services.
• Holistic Growth: Free access to coaching programs that support your personal and professional development.
• Exclusive Learning Access: Unlock free access over 200 continuous improvement courses.

Take the next step in your career with Voxidea. Apply today and join our innovative team!