Senior Assistant, Institute for Educational Development

Aga Khan University; Karachi Division; On-site; PKR 540,000 - 700,000; Full time

Job summary

Aga Khan University, Institute for Educational Development (AKU-IED) in Karachi, Pakistan, invites applications for a Senior Assistant to support the project management office. The role includes secretarial duties, travel logistics, event organization, and coordination with UNICEF and other stakeholders.

The position is grant-funded for twenty months. The incumbent will assist with documentation, maintain records, handle communications, and ensure smooth operation of project activities while

Qualifications

• Bachelor’s degree from an HEC recognized or reputable foreign university.
• At least one year of demonstrated experience as Administrative Assistant or Research Assistant.
• Experience with AKDN institutions is preferable.
• Strong English (oral and written) communication.
• Good interpersonal and stakeholder coordination skills.
• Ability to maintain confidentiality and travel as required.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Provide secretarial and administrative support to project management.
• Coordinate field visits and travel arrangements (air tickets, hotels).
• Arrange logistics for events (training material, venue, refreshments).
• Communicate with Provincial Coordinators about events and travels.
• Dispatch letters and relay information to stakeholders as needed.
• Maintain project documentation and financial records.
• Manage stationery and inventory for the project.
• Stay in close touch with coordinators regarding field activities.

Skills

Interpersonal skills

English communication

Stakeholder coordination

Confidentiality

Travel readiness

Under pressure performance

Education

Bachelor's degree (HEC recognised)

Job description

Job Description - Senior Assistant, Institute for Educational Development (260004EU)

Job Description

Senior Assistant, Institute for Educational Development - ( 260004EU )

Senior Assistant, Institute for Educational Development

Introduction

Aga Khan University chartered in 1983 as Pakistan's first private international university, is committed to the provision of education, research, and health care of international standards relevant to Pakistan and the region. The affiliated Aga Khan University Hospital provides state-of-the-art clinical facilities and well-equipped diagnostic services. The University currently has teaching sites in Pakistan, East Africa, the United Kingdom, and Afghanistan, and is a major component of Aga Khan Development Network.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Aga Khan University - Institute for Educational Development (AKU-IED) was established in July 1993 with the overall objective of becoming a leader in educational reform and improvement, especially in developing countries. The aim of the Institute is to increase the efficiency and effectiveness of schools and other educational institutions in the country through innovation, policy development, practice, training and research.

This is a grant-funded contractual position for a period of twenty months.

Responsibilities

The incumbent will report to the Manger in administrative matters. He/she will provide support to the project implementation team in organizing travel, communication with internal and external stakeholders regarding events, logistics, and travel. Guided by the Supervisor, he/she will coordinate with UNICEF provincial office regarding participation (nominations and invitation for capacity building workshops and meetings) and logistical arrangements (venue, facilities, refreshment, material, refreshment). He/she will facilitate the project team during filed visit (scheduling meetings with UNICEF and government stakeholders, local travel arrangement). Specifically, you will be responsible to:

• provide secretarial and administrative support to the Manger in day-to-day business of the project
• coordinate with the project staff regarding their field visits and coordinate with the departments concerned (travel, security) regarding travel arrangements (air ticket, hoteling)
• coordinate with the concerned departments regarding organizing logistics (training material, venue, refreshment) for events (meetings, workshops) to take place at AKU-IED
• coordinate and communicate with the Provincial Coordinators regarding events and travels and information gathering.
• dispatch letters and make phone calls (wherever necessary) regarding collecting or passing on information to project’s stakeholders
• keep record of project documentation including financial expenses
• maintain stationary/ Inventory & Miscellaneous items for usage in the project
• remain in continuous/close touch with Provincial Coordinators regarding field events and activities.

Requirements

You should have:

• a bachelor’s degree from an HEC recognized or reputable foreign university/institution
• at least one year of demonstrated experiences of working as Administrative Assistant, Research Assistant, etc.
• prior working experience with AKDN institutions is preferable
• ability to communicate in English (oral and written)
• good interpersonal skills
• ability to coordinate and communicate with stakeholders
• ability to keep a high level of confidentiality
• willingness and ability to undertake travels
• ability to work under pressure and meet tight deadlines.

Comprehensive employment reference checks will be conducted.