Administrative Coordinator – Educational Development Institute

Aga Khan University; Karachi Division; On-site; PKR 540,000 - 700,000; Full time

Job summary

Aga Khan University, Institute for Educational Development (AKU-IED) in Karachi, Pakistan, invites applications for a Senior Assistant to support the project management office. The role includes secretarial duties, travel logistics, event organization, and coordination with UNICEF and other stakeholders.

The position is grant-funded for twenty months. The incumbent will assist with documentation, maintain records, handle communications, and ensure smooth operation of project activities while

Qualifications

• Bachelor’s degree from an HEC recognized or reputable foreign university.
• At least one year of demonstrated experience as Administrative Assistant or Research Assistant.
• Experience with AKDN institutions is preferable.
• Strong English (oral and written) communication.
• Good interpersonal and stakeholder coordination skills.
• Ability to maintain confidentiality and travel as required.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Provide secretarial and administrative support to project management.
• Coordinate field visits and travel arrangements (air tickets, hotels).
• Arrange logistics for events (training material, venue, refreshments).
• Communicate with Provincial Coordinators about events and travels.
• Dispatch letters and relay information to stakeholders as needed.
• Maintain project documentation and financial records.
• Manage stationery and inventory for the project.
• Stay in close touch with coordinators regarding field activities.

Skills

Interpersonal skills

English communication

Stakeholder coordination

Confidentiality

Travel readiness

Under pressure performance

Education

Bachelor's degree (HEC recognised)

Job description

Aga Khan University, Institute for Educational Development (AKU-IED) in Karachi, Pakistan, invites applications for a Senior Assistant to support the project management office. The role includes secretarial duties, travel logistics, event organization, and coordination with UNICEF and other stakeholders.

The position is grant-funded for twenty months. The incumbent will assist with documentation, maintain records, handle communications, and ensure smooth operation of project activities while