Secretary (BS-16)

Nespak Employees Cooperative; Lahore; On-site; PKR 502,000 - 781,000; Full time

Job summary

NESPAK Employees Cooperative Housing Society Limited seeks a Secretary (BS-16) to lead the society's administration and implementation of decisions by the Managing Committee and General Body. The role oversees membership processing, budget preparation, and staff supervision.

The Secretary coordinates with authorities, ensures regulatory compliance, and drives development of the NESPAK employees housing scheme while safeguarding member services and financial integrity.

Qualifications

• Selection follows a 100-MCQ written screening examination covering cooperative laws, office management, financial rules, land revenue basics, and general administration.
• Final selection is made by the Departmental Selection Committee through a structured interview assessing technical knowledge, situational judgement, and leadership aptitude for society management.

Responsibilities

• Direct overall administration of society office including staff supervision, work allocation, performance evaluation, and discipline management
• Prepare and present annual budget, monthly financial statements, and audit replies; ensure timely recovery of dues and development charges from members
• Convene and record proceedings of Managing Committee, Executive Committee, and General Body meetings; implement resolutions within stipulated timelines
• Process membership transactions (new enrollment, transfer, succession, cancellation) maintaining updated member register and share certificates
• Coordinate land acquisition, development works, utility connections (electricity, gas, water, sewerage) and liaison with LDA, WASA, LESCO, SNGPL
• Ensure statutory compliance: file annual returns, audit reports, and election schedules with Registrar Cooperative Societies; respond to inspection notes and inquiries

Job description

The Secretary (BS-16) serves as the chief executive officer of Nespak Employees Cooperative Housing Society Limited, responsible for overall administration, management of society affairs, and implementation of decisions made by the Managing Committee and General Body. The role operates under the Cooperative Societies Act 1925 and Punjab Cooperative Societies Rules, ensuring regulatory compliance, member services, and sustainable development of the housing scheme for NESPAK employees.

Daily workflows include managing society office operations, processing membership applications, transfers, and successions; maintaining member registers, land records, and development files; preparing agendas and minutes for Managing Committee meetings, Executive Committee meetings, and Annual General Meetings; overseeing revenue collection (dues, development charges, utility bills); coordinating with development contractors, consultants, and utility agencies; supervising subordinate staff (clerks, accountants, patwaris, security); and liaising with the Registrar Cooperative Societies for statutory returns and approvals.

Selection follows a 100-MCQ written screening examination covering cooperative laws, office management, financial rules, land revenue basics, and general administration. Candidates scoring above the qualifying threshold are shortlisted on merit for document verification (educational certificates, domicile, experience). Final selection is made by the Departmental Selection Committee through a structured interview assessing technical knowledge, situational judgement, and leadership aptitude for society management.

Key duties and responsibilities:

• Direct overall administration of society office including staff supervision, work allocation, performance evaluation, and discipline management
• Prepare and present annual budget, monthly financial statements, and audit replies; ensure timely recovery of dues and development charges from members
• Convene and record proceedings of Managing Committee, Executive Committee, and General Body meetings; implement resolutions within stipulated timelines
• Process membership transactions (new enrollment, transfer, succession, cancellation) maintaining updated member register and share certificates
• Coordinate land acquisition, development works, utility connections (electricity, gas, water, sewerage) and liaison with LDA, WASA, LESCO, SNGPL
• Ensure statutory compliance: file annual returns, audit reports, and election schedules with Registrar Cooperative Societies; respond to inspection notes and inquiries