Company Secretary (BS-16)

Pakistan Horticulture Development; Islamabad; Sur place; PKR 2 400 000 - 4 200 000; Plein temps

Résumé du poste

Pakistan Horticulture Development & Export Company seeks a Company Secretary (BS-16) to serve as the chief governance officer, ensuring compliance under the Companies Act 2017, SECP regulations, and public sector rules. The role interfaces with the Board, senior management, and regulators to uphold transparent decision-making and protect stakeholder interests.

Daily duties include drafting agendas, recording minutes, filing returns via SECP eServices, maintaining registers, coordinating

Qualifications

• MCQ written screening test on corporate law, secretarial practice, governance codes, and admin duties.
• Document verification of degrees (LLB, ACMA, ACS or equivalent) and experience certificates.
• Structured interview to assess technical knowledge, situational judgment and communication skills.

Responsabilités

• Prepare and circulate board meeting agendas, papers and resolutions per Companies Act 2017 and governance regulations.
• Record minutes for Board, Audit/HR Committees and General Meetings; maintain statutory minute books.
• File statutory returns and notices with SECP through eServices; monitor annual returns and financial statement filings.
• Maintain statutory registers (members, directors, officers, charges, contracts) and facilitate inspection rights.
• Organize AGMs/EGMs: issue notices, proxy process, e-voting, polling, and post-meeting filings.
• Advise Board/CEO on governance best practices and regulatory changes affecting operations.

Connaissances

Governance

Corporate Law

Secretarial Practice

Board Management

Regulatory Compliance

Formation

LLB

ACMA

ACS

Outils

SECP eServices

ERP compliance module

Document Management System

Description du poste

The Company Secretary (BS-16) at Pakistan Horticulture Development & Export Company serves as the chief governance officer ensuring statutory compliance under the Companies Act 2017, SECP regulations, and public sector corporate governance rules. The role bridges the Board of Directors, senior management, and regulatory bodies to maintain transparent decision-making, protect stakeholder interests, and uphold the company's legal standing in horticulture export promotion.

Daily workflows include drafting board and committee agendas, recording minutes in the statutory minute books, filing statutory returns (Form A, Form 29, annual returns) via SECP eServices, maintaining registers of members, directors, and charges, coordinating AGMs and EOGMs, managing dividend distribution, and liaising with external auditors, legal counsel, and the Registrar of Companies. The officer uses the company's ERP compliance module, SECP online portal, and secure document management system. Career progression leads to Senior Company Secretary (BS-17) and Head of Corporate Affairs (BS-18).

Selection follows a 100-mark MCQ written screening test covering corporate law, secretarial practice, governance codes, and general administration. Candidates scoring above the merit threshold are shortlisted for document verification of academic degrees (LLB, ACMA, ACS, or equivalent) and experience certificates. The Departmental Selection Committee then conducts a structured interview assessing technical knowledge, situational judgment, and communication skills. Final merit combines written test (50%), interview (30%), and academic/experience weightage (20%).

Key duties and responsibilities:

• Prepare and circulate board meeting agendas, supporting papers, and resolutions in compliance with Companies Act 2017 and Listed Companies (Code of Corporate Governance) Regulations
• Record accurate minutes of Board, Audit Committee, HR Committee, and General Meetings; maintain statutory minute books and ensure timely signing by Chairperson
• File all statutory returns, forms, and notices with SECP through eServices portal within prescribed timelines; monitor compliance calendar for annual returns, financial statements, and event-based filings
• Maintain and update statutory registers including register of members, directors, officers, charges, and contracts; ensure inspection rights are facilitated per law
• Organize Annual General Meetings and Extraordinary General Meetings: issue notices, manage proxy process, coordinate e-voting, oversee polling, and file post-meeting returns
• Advise the Board and CEO on corporate governance best practices, conflict of interest policies, related party transaction approvals, and regulatory changes affecting horticulture export operations