Project Management Support Assistant - HTMS

UNOPS; Islamabad; Presencial; PKR 1 200 000 - 1 800 000; Tempo integral

Resumo da oferta

UNOPS is seeking a Project Management Support Assistant to assist the UNODC Pakistan office with administrative and operational project tasks. This role focuses on documentation, logistics, procurement requests, and reporting while ensuring compliance with SOPs.

The Assistant works under supervision to support project momentum and organizational activity. The position requires a secondary diploma with relevant experience or a bachelor’s degree, plus proficiency in MS Office/G-Suite and strong

Qualificações

• Secondary education plus 4 years of relevant experience or a Bachelor's degree.
• Experience in project management, budgeting, payments, and procurement.
• Proficiency with MS Office, G-Suite, and web-based management systems.
• UN experience desirable.

Responsabilidades

• Provide administrative support for project planning, implementation, monitoring, and reporting.
• Maintain project tracking tools for deliverables, contracts, travel, and workshops.
• Prepare and format project reports, briefing materials, and presentations; record meeting minutes.
• Organize project documentation; archiving.
• Coordinate logistics for meetings, workshops, events; travel and accommodation.
• Process travel authorizations and related documentation.
• Support procurement and payment documentation; track procurement and payments.
• Assist in training organization and basic research for reporting.

Conhecimentos

Communication

Document Management

Logistics Management

Project Management

Administrative Support

Procurement Support

Record Keeping

Reporting

Formação académica

Secondary education with 4 years experience

Bachelor's degree

Ferramentas

MS Office

G-Suite

Web-based management systems

Descrição da oferta de emprego

Organizational context: The United Nations Office for Project Services (UNOPS) is the UN's operational arm, supporting peacebuilding, humanitarian, and development projects globally. The Global Portfolios Office (GPO) leads multi-regional initiatives, including sustainable development and climate action. UNOPS partners with governments, financial institutions, and UN agencies, delivering project management, fund management, and HR support. This role supports the UNODC Country Office in Pakistan, focusing on combating human trafficking and migrant smuggling.

Job purpose: The Project Management Support Assistant plays a crucial role in ensuring the efficient administrative and operational execution of projects within the UNODC Country Office in Pakistan. This position is vital for maintaining project momentum and achieving objectives related to combating human trafficking and migrant smuggling. The assistant is responsible for processing project documentation, managing logistics, handling procurement requests, and contributing to reporting tasks. By adhering strictly to established rules, regulations, and Standard Operating Procedures (SOPs), the role ensures compliance and operational integrity. Working under the supervision of the Associate Programme Officer, the assistant directly contributes to the smooth functioning of project activities and supports the overall mandate of the UNODC in Pakistan.

Responsibilities: Provide comprehensive administrative support for project planning, implementation, monitoring, and reporting, ensuring adherence to all applicable rules and SOPs. Maintain and update project tracking tools for deliverables, contracts, travel, and workshops. Assist in preparing and formatting project reports, briefing materials, and presentations, and accurately record meeting minutes. Ensure meticulous organization, filing, and archiving of all project documentation, both physical and electronic. Support the logistical arrangements for meetings, workshops, and events, including travel and accommodation. Process travel authorizations and related documentation for personnel and partners. Compile and verify supporting documents for payment processing and contract administration, and maintain tracking spreadsheets for procurement and payments. Assist in record-keeping for all administrative and procurement transactions. Support the organization of training sessions and knowledge-sharing activities, and contribute to basic research for reporting needs.

Education: A secondary school diploma or equivalent with a minimum of four years of relevant experience is required. Alternatively, a Bachelor's degree in any discipline with no prior experience is also acceptable.

Work experience: Required experience includes project management or similar fields, familiarity with project budgeting, payment processes, and procurement/inventory procedures. Proficiency in collaboration and productivity tools (e.g., MS Office, G-Suite) and web-based management systems is essential. Desired experience includes prior work within a UN System organization.

Skills: Communication, Document Management, Logistics Management, Project Management, Administrative Support, Procurement Support, Record Keeping, Reporting.

Required languages: English, Urdu

Desired languages: