Program Officer

PAK-NGOs; Peshawar City Tehsil; On-site; PKR 600,000 - 2,000,000; Full time

Job summary

PAK-NGOs is seeking a Program Reporting professional in KP to develop and review program reports, collect inputs from project teams, and ensure timely submission to the country office. The role involves field visits, documentation, and maintaining reporting trackers, with coordination across provincial teams and country office.

The candidate will support the Program Coordinator, prepare updates and briefs, take notes in meetings, and ensure effective internal communication while upholding data

Job description

Key Responsibilities

A. Program Reporting:

• Develop program reports for KP, collecting inputs from project teams and field staff.
• Review program reports from projects for accuracy, quality and completeness, and follow up on corrections.
• Forward reports on time to the country office, technical coordinators and project managers.
• Conduct field and outreach visits to collect program information for reporting.
• Identify and document best practices, success stories and case studies.
• Maintain updated program trackers, records and reporting calendars.

B. Support to the Program Coordinator:

• Support the Program Coordinator with day-to-day reporting, including preparing updates, briefs and presentations.
• Take minutes and notes of meetings, including PSMT meetings, and follow up on action points.
• Manage internal communication between the Program Coordinator, provincial teams, department heads and the country office.
• Maintain organized records and files of provincial documents, agreements and correspondence.
• Schedule meetings and visits for the Program Coordinator and support their follow-up.

C. Support to the Provincial MEAL Team:

• Support the provincial MEAL team in data collection, including at field level.
• Take part in monitoring visits and help prepare monitoring reports.
• Help follow up on corrective actions and share monitoring findings with project teams.

Coordination:

• Provincial level: Finance, IT and HR department heads, PSMT members, project managers, technical managers and the provincial monitoring team.
• Country office: project team leads, technical coordinators, program officers and the Grants unit.

Education: Bachelor’s degree, Master’s preferred, in social sciences, project or business management, development studies or a related field

Work Experience: At least 3 years of experience in development or humanitarian programs, including program reporting and documentation. Experience with INGOs or UN agencies in Pakistan is preferred.

Skills and Proficiencies:

• Strong report writing and documentation skills, including minutes and notes of meetings
• Good written and verbal communication skills
• Well versed in the use of IT platforms and tools such as Microsoft Teams, Google Forms and Google Meet, and proficient in MS Office, including Excel, PowerPoint and Outlook
• Ability to collect, organize and analyze program data and present it clearly
• Ability to conduct field visits and work with communities and partners with respect
• Demonstrated ability to manage competing priorities with initiative and sound problem solving
• Highly organized with strong attention to detail
• Performs effectively in fast-paced, dynamic environments
• Reliable, supportive and able to keep information confidential
• Self-motivated and able to work independently with minimal supervision
• Flexible and composed under pressure and changing circumstances

Languages: Must be fluent in Urdu and English; speaking Pashto or other local languages of KP is desired