Project Management Specialist

Trillium Information Security Systems; Rawalpindi City Tehsil; On-site; PKR 1,200,000 - 2,400,000; Full time

Job summary

Trillium Information Security Systems is seeking a motivated Project Management Specialist to support Skills and Training projects in Islamabad/Rawalpindi. You will coordinate activities, track timelines, and maintain documentation to ensure delivery according to requirements.

The role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple stakeholders. A Bachelor’s degree and at least 1 year of relevant experience are expected.

Qualifications

• Bachelor's degree in Business Administration, Project Management, or a related field.
• At least 1 year of experience in project coordination, project management, operations, training, or a related role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Good command of Microsoft Office, particularly Excel, Word, and PowerPoint.

Responsibilities

• Support the planning and execution of Skills and Training projects from initiation through completion.
• Develop and maintain project plans, timelines, activity trackers, and deliverable schedules.
• Coordinate with internal teams including content developers, trainers, cybersecurity specialists, technology teams, marketing, and operations.
• Coordinate with clients and other stakeholders regarding project activities, requirements, schedules, and deliverables.
• Track project progress and ensure that activities are completed according to agreed timelines.
• Follow up with team members on pending tasks and deliverables.
• Identify delays, dependencies, risks, and issues and escalate them to the relevant stakeholders.
• Maintain project documentation, meeting minutes, action items, reports, and status updates.
• Organize and coordinate meetings, workshops, training sessions, awareness activities, assessments, and other project activities.
• Support the development of project proposals, work plans, presentations, schedules, and status reports.
• Monitor project deliverables to ensure they meet agreed requirements and quality standards.
• Coordinate project logistics including venues, resources, schedules, participants, and required materials.
• Maintain regular communication with clients and provide timely updates on project progress.
• Assist in preparing project completion reports and capturing lessons learned.
• Support multiple projects simultaneously while ensuring deadlines are met.
• Maintain a clear record of project commitments, action items, and outstanding activities.
• Perform other project coordination responsibilities assigned by management.

Skills

Organizational skills

Time management

Communication skills

Documentation and reporting

Problem solving

Team collaboration

Attention to detail

Follow up and task management

Education

Bachelor's degree in Business Administration, Project Management, or a related field

Tools

Microsoft Planner

Excel

Word

PowerPoint

Job description

Job Description:

Department: Skills and Training
Experience: 1 Year
Location: Islamabad / Rawalpindi
Employment Type: Full Time

Position Overview

We are looking for a motivated and organized Project Management Specialist to support the planning, coordination, and delivery of Skills and Training projects.

The individual will be responsible for coordinating project activities, tracking timelines and deliverables, communicating with internal teams and clients, maintaining project documentation, and ensuring that projects are delivered according to agreed requirements and timelines.

The role requires strong organizational and communication skills, attention to detail, and the ability to coordinate multiple activities and stakeholders simultaneously.

Key Responsibilities

• Support the planning and execution of Skills and Training projects from initiation through completion.
  
• Develop and maintain project plans, timelines, activity trackers, and deliverable schedules.
  
• Coordinate with internal teams including content developers, trainers, cybersecurity specialists, technology teams, marketing, and operations.
  
• Coordinate with clients and other stakeholders regarding project activities, requirements, schedules, and deliverables.
  
• Track project progress and ensure that activities are completed according to agreed timelines.
  
• Follow up with team members on pending tasks and deliverables.
  
• Identify delays, dependencies, risks, and issues and escalat​e them to the relevant stakeholders.
  
• Maintain project documentation, meeting minutes, action items, reports, and status updates.
  
• Organize and coordinate meetings, workshops, training sessions, awareness activities, assessments, and other project activities.
  
• Support the development of project proposals, work plans, presentations, schedules, and status reports.
  
• Monitor project deliverables to ensure they meet agreed requirements and quality standards.
  
• Coordinate project logistics including venues, resources, schedules, participants, and required materials.
  
• Maintain regular communication with clients and provide timely updates on project progress.
  
• Assist in preparing project completion reports and capturing lessons learned.
  
• Support multiple projects simultaneously while ensuring deadlines are met.
  
• Maintain a clear record of project commitments, action items, and outstanding activities.
  
• Perform other project coordination responsibilities assigned by management.
  

Requirements

• Bachelors degree in Business Administration, Project Management, or a related field.
  
• At least 1 year of experience in project coordination, project management, operations, training, or a related role.
  
• Strong organizational and time management skills.
  
• Excellent written and verbal communication skills.
  
• Good command of Microsoft Office, particularly Excel, Word, and PowerPoint.
  
• Ability to create and maintain project trackers and schedules.
  
• Ability to coordinate with multiple teams and stakeholders.
  
• Strong follow up and task management skills.
  
• Ability to work under deadlines and manage multiple priorities.
  
• Good attention to detail.
  
• Ability to prepare professional reports, presentations, and project documentation.
  

Preferred Skills

• Experience working on training, learning and development, cybersecurity, technology, or consulting projects.
  
• Familiarity with project management tools such as Microsoft Planner.
  
• Knowledge of basic project management methodologies.
  
• Experience coordinating client facing projects.
  

Key Competencies

• Project coordination
  
• Planning and organization
  
• Stakeholder management
  
• Communication
  
• Follow up and execution
  
• Problem solving
  
• Time management
  
• Attention to detail
  
• Team collaboration
  
• Ownership and accountability