People & Culture Officer (Human Resource)

theirc; Multan; On-site; PKR 1,339,000 - 2,009,000; Full time

Job summary

The International Rescue Committee (IRC) in Pakistan's Punjab province seeks a provincial P&C focal person to streamline HR processes and staff support. You will lead recruitment for provincial offices, coordinate orientations, maintain Performance Management, and promote IRC policies and safeguarding.

Required: Bachelor's in HRM or related field, minimum 3 years in HR/Admin within NGO settings; strong Excel and reporting skills; ability to manage confidential information and collaborate with

Qualifications

• Bachelor's in HRM, BBA/MBA/MPA or equivalent.
• Minimum 3 years' progressively responsible experience in administration and human resources management.
• Experience in an International NGO or similar setup preferred.

Responsibilities

• Act as P&C focal person for provincial staff in Punjab, respond to staff queries, and facilitate staff in P&C related matters.
• Responsible for recruitment for the provincial offices in Punjab while ensuring a fair and transparent process and in line with the IRC global P&C policies and procedures.
• Arranging for and providing orientation to newly joined employees, including scheduling inductions and onboarding into IRC policies and culture.
• Maintain Performance Management System to ensure that the system is implemented in its true spirit.
• Promote and uphold THE IRC WAY (codes of conduct) and ensure staff understand and sign the acknowledgment.
• Ensure all staff have access to the IRC learning portal and courses available online.
• Assist the Senior P&C Officer in administration of EOBI, Life and Health Insurance.
• Responsible for monthly salaries and benefits; process final settlements in consultation with Senior P&C Officer.
• Maintain and update time sheets and leave records with proper filing; share monthly updates.
• Maintain confidential staff personnel files and ensure completeness.
• Reporting to Senior P&C Officer for payments, recruitment, benefit and compensation.
• Manage staff health and life insurance; liaise with insurers and process claims.
• Foster cooperative professional relations across staff levels.

Skills

Excel

PowerPoint

Data analytics

Drafting and reporting

Data extraction and analysis

Education

Bachelor's in HRM/BBA/MBA/MPA or equivalent

Job description

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Roles and Responsibilities

• Act as P&C focal person for provincial staff in Punjab, respond to staff queries, and facilitate staff in P&C related matters.
• Responsible for recruitment for the provincial offices in Punjab while ensuring a fair and transparent process and in line with the IRC global P&C policies and procedures.
• Arranging for and providing orientation to newly joined employees, this includes but not limited to scheduling inductions, inducting new employees into IRC ways, culture, HR policies and procedures.
• Maintain Performance Management System to ensure that the system is implemented in its true spirit.
• Promote and uphold THE IRC WAY (codes of conduct). Ensure that all newly recruited staff understand these codes and sign the acknowledgment for record.
• Ensure all staff have access to the IRC learning portal and courses available online.
• Assist the Senior P&C Officer in the administration of EOBI, Life and Health Insurance.
• Responsible for monthly salaries and benefits of the staff. Also process final settlements in consultation with Senior P&C Officer.
• Maintain and update time sheets and leave record of IRC staff with proper filing; share the monthly time sheets update and leave status.
• Maintain staff personnel files in a confidential manner and ensure that all personnel files are complete.
• Reporting to Senior P&C Officer for payments, recruitment, benefit and compensation.
• Manage staff health and life insurance such as liaising with insurance companies, processing staff medical claims etc if applicable.
• Foster and facilitate the development of cooperative professional relations between and among staff at all levels.

Education:

• Bachelors; Preferably in HRM, BBA/MBA/MPA or equivalent.

Experience:

• Minimum 3 years' of progressively responsible experience in administration and human resources management. (Previous working experience of International NGO / similar set up)

Skills:

• Excellent knowledge of Excel and PowerPoint required.
• Experience in data analytics.
• Excellent drafting, formulation, reporting skills.
• Ability to extract and format data and conduct data analysis.

Competencies:

• Thinks and acts strategically: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
• Adapt with Agility: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
• Enable Diversity and Inclusion: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
• Creative Facilitation: Ability to design process that considers one click access; set out clear objectives and engaging activities; select appropriate methods that are needed to enable or support the HR tasks efficiently.
• Languages: knows local languages.

Note:

Note: The interviews will be conducted on rolling basis, and only shortlisted candidates will be called for an interview.

Professional Standards:

Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct . Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding , Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.