Onsite School Admin Officer — Efficient, Detail‑Oriented

Usman Public School System - UPSS; Karachi Division; On-site; PKR 400,000 - 700,000; Full time

Benefits offered by this job

Gratuity

Leaves

Job summary

Usman Public School System (UPSS) seeks an organized Admin Officer to support day-to-day administration at our Karachi campus and help maintain a professional, well-coordinated school environment. This on-site, full-time role requires strong organization, clear communication with staff, parents, and service providers, and reliable handling of confidential information in a values-based school setting.

The successful candidate will manage records, filing, reports, scheduling, and coordination

Qualifications

• Strong organization, time management, and attention to detail when handling multiple administrative tasks.
• Clear, professional written and verbal communication with staff, parents, students, and service providers.
• Proficiency with office software, email, document preparation, spreadsheets, and digital record keeping.
• Accurate filing, data entry, record maintenance, and preparation of routine reports.
• Ability to coordinate schedules, meetings, supplies, and follow-ups across a busy school office.
• Sound judgment, discretion, and respect for confidential student, staff, and institutional information.
• Helpful, courteous service skills and the ability to resolve routine inquiries calmly.
• Reliability, initiative, teamwork, and a professional approach aligned with a values-based school environment.

Responsibilities

• Coordinate routine administrative operations, records, correspondence, and filing.
• Maintain accurate campus documentation, registers, and office supplies, and follow up on administrative requirements.
• Support communication and coordination among school leadership, staff, students, parents, and relevant service providers.
• Assist with scheduling, meetings, school activities, and preparation of administrative reports.
• Monitor facilities and office needs, escalating maintenance or operational issues to the appropriate personnel.
• Handle inquiries and information professionally, protecting confidential records and observing school policies.
• Contribute to a respectful, orderly environment consistent with UPSS academic and ethical values.

Skills

Organization

Time management

Communication skills

Office software

Data entry

Confidentiality

Teamwork

Discretion

Tools

Office software suite

Job description

Usman Public School System (UPSS) seeks an organized Admin Officer to support day-to-day administration at our Karachi campus and help maintain a professional, well-coordinated school environment. This on-site, full-time role requires strong organization, clear communication with staff, parents, and service providers, and reliable handling of confidential information in a values-based school setting.

The successful candidate will manage records, filing, reports, scheduling, and coordination