Admin Officer

Zindagi Trust; Karachi Division; On-site; PKR 446,400 - 669,600; Full time

Job summary

A non-profit organization is seeking an Admin Officer to handle institutional data governance and coordinate academic data at a government school in Karachi. The role involves data analysis, reporting, and ensuring compliance with internal systems. Ideal candidates should have 1-2 years of relevant experience and a degree in Education or Management. Proficiency in MS Excel, strong analytical skills, and excellent communication abilities are essential. Interested applicants should apply online or send their resumes.

Qualifications

• 1-2 years of relevant experience required.
• Advanced proficiency in Excel, including Pivot Tables and VLOOKUP/XLOOKUP.
• Strong writing and report drafting skills.

Responsibilities

• Ensure accuracy and management of student and teacher data.
• Coordinate with Section Heads for academic performance data.
• Generate analytical reports on attendance and promotion trends.

Skills

MS Office Excel proficiency

Analytical skills

AI tools usage

Communication skills

Education

Bachelor’s or Master’s degree in Education, Management, Data or related field

Job description

Zindagi Trust is a non-profit organization established in 2002 that strives to improve the quality of public sector education in Pakistan. Our primary areas of focus include establishing model centers of academic excellence, advocating with the Government for education policy reform and creating equitable access to high-quality education for children nationwide.

We Are Hiring

Zindagi Trust is actively seeking a Admin Officer to be positioned at our adopted government school, Khatoon-e-Pakistan Government Girls Secondary School, located in Bahadurabad, Karachi.

Position Summary

The Admin Officer is responsible for institutional data governance, academic data coordination, analytical reporting, and asset oversight. The role ensures the accuracy, integrity, and strategic use of student and teacher data to support decision‑making at campus, Head Office HO, and DEO levels. The Admin Officer works closely with Section Heads, parents, and school leadership to monitor admissions, attendance, performance, and dropout trends while ensuring smooth administrative execution and audit readiness.

Core Responsibilities

1. Master Data Management

Maintain and validate Student Master Data admissions, enrolment, transfers, promotions, dropouts, stuck‑off cases.

Maintain Teacher Master Data attendance, assignments, leave records.

Conduct periodic audits to ensure complete accuracy and alignment between digital and physical records.

Prepare and verify official submissions for HO and DEO.

2. Academic Data Coordination

Coordinate with Section Heads on performance data, result compilation, promotion/retention lists, admissions, and absenteeism cases.

Identify and flag at‑risk students based on attendance and academic trends.

Ensure timely processing of results and report cards.

3. Data Analysis & Reporting

Generate analytical reports on attendance trends, chronic absenteeism, promotion/retention, dropout analysis, and admissions.

Prepare dashboards and presentations for campus reviews, HO, and DEO reporting.

Develop concise, research‑based briefs with data‑driven recommendations.

4. AI-Integrated Data Management

Utilize AI tools for data cleaning, organization, pattern identification, and predictive insights.

Automate repetitive processes and enhance reporting efficiency through digital systems.

5. Administrative Oversight

Supervise printing and documentation processes execution by Admin Assistant.

Monitor report card preparation and review attendance/late arrival summaries.

Ensure compliance with internal data management systems and procedures.

6. Asset Governance & Audit Readiness

Supervise asset tagging and ensure all procured assets are tagged before deployment.

Maintain and reconcile the Fixed Asset Register.

Conduct periodic physical verification with the Admin Assistant.

Identify discrepancies and ensure documentation is accurate and audit‑ready.

Prepare asset reports for Admin Manager review and coordinate with audit teams.

7. Accountability Structure

The Admin Officer maintains an accurate and reconciled Fixed Asset Register and ensures audit compliance, with final oversight by the Admin Manager.

8. Event Support Need‑Based

Provide logistical and documentation support during school events.

Prepare data summaries, participant lists, and reporting materials as required.

Requirements

01 to 02 Years of Relevant Experience.

Bachelor’s or Master’s degree in Education, Management, Data or related field preferred.

Advanced proficiency in MS Office Excel – Pivot Tables, VLOOKUP/XLOOKUP, data validation; PowerPoint; Word.

Strong analytical and data interpretation skills.

Competence in AI tools for data management and reporting.

Strong academic writing and report drafting skills.

Excellent verbal and written communication skills.

High level of accuracy and attention to detail.

Ability to coordinate across departments and manage timelines.

How to Apply

Candidates meeting the above criteria are encouraged to apply by clicking the link: APPLY ONLINE OR

Interested candidates may share their resume with the Subject Line "ADMIN OFFICER - KPS" at [e-mail].

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