Naib Qasid (BPS-02)

Hiranand Ganga Bai; Shikarpur, Islamabad; On-site; PKR 201,000 - 268,000; Full time

Job summary

The Naib Qasid (BPS-02) at Hiranand Ganga Bai Women Hospital serves as the primary office attendant responsible for ensuring seamless internal communication and logistical support across clinical and administrative wings.

The role involves moving official correspondence, patient files, and medical reports between consultants, nursing stations, and the administration block, maintaining the Peon Book and Dak Register, operating the photocopier, and assisting in preparing meeting rooms for hospital

Qualifications

• Selection via Category B Practical Skill and Trade Test followed by Direct Interview.

Responsibilities

• Carry official dak, patient case files, and medical reports between consultants' rooms, operation theatres, wards, and the administration block using the Peon Book for movement logging.
• Open and lock assigned offices, consultation chambers, and committee rooms at designated hospital timings ensuring security of medical records and equipment.
• Maintain the Dak Receipt and Dispatch Register accurately, affixing stamps and obtaining signatures for accountability of sensitive health documents.
• Operate photocopy machines and scanning devices to duplicate medical board proceedings, administrative orders, and patient referral letters on demand.
• Receive and guide visitors, patient attendants, and vendors at the main reception or inquiry counter directing them to appropriate wards or offices.
• Serve refreshments during hospital management meetings, medical board reviews, and official visits adhering to hospitality protocols

Skills

Physical fitness

Interpersonal skills

Organizational skills

Tools

Dak Book

Dak Receipt Register

Photocopying

Job description

The Naib Qasid (BPS-02) at Hiranand Ganga Bai Women Hospital serves as the primary office attendant responsible for ensuring seamless internal communication and logistical support across clinical and administrative wings. This role involves the physical movement of official correspondence, patient files, and medical reports between consultants, nursing stations, and the administration block. The incumbent maintains the Peon Book and Dak Register, operates the photocopier, and assists in preparing meeting rooms for hospital management committees, functioning as a vital link in the hospital's daily operational chain.

Daily workflows require the Naib Qasid to open and secure designated offices at prescribed hours, distribute incoming dak to Medical Superintendents, Deputy Medical Superintendents, and Ward Masters, and collect outgoing dispatch for the central registry. The role utilizes the Peon Book for movement logging, the Dak Receipt Register for tracking sensitive documents, and hospital intercom systems for urgent summons. Service standards demand promptness, confidentiality of patient records, and courteous interaction with staff and visitors. Career progression follows the BPS-02 to BPS-04/Qasid promotion channel upon qualifying departmental exams and seniority.

Selection for this position is conducted strictly through a Category B Practical Skill and Trade Test followed by a Direct Interview (Viva Voce). No written examination or MCQ-based screening test is administered. Candidates are evaluated on their physical ability to perform courier duties, demonstration of register maintenance, photocopying proficiency, and oral assessment of official hierarchy knowledge, hospital layout familiarity, and situational judgment regarding visitor and patient attendant management.

Key duties and responsibilities:

• Carry official dak, patient case files, and medical reports between consultants' rooms, operation theatres, wards, and the administration block using the Peon Book for movement logging
• Open and lock assigned offices, consultation chambers, and committee rooms at designated hospital timings ensuring security of medical records and equipment
• Maintain the Dak Receipt and Dispatch Register accurately, affixing stamps and obtaining signatures for accountability of sensitive health documents
• Operate photocopy machines and scanning devices to duplicate medical board proceedings, administrative orders, and patient referral letters on demand
• Receive and guide visitors, patient attendants, and vendors at the main reception or inquiry counter directing them to appropriate wards or offices
• Serve refreshments during hospital management meetings, medical board reviews, and official visits adhering to hospitality protocols