Legal Admin Assistant — Filings, Scheduling & Records

Pakistan Single Window; Karachi Division; On-site; PKR 300,000 - 540,000; Full time

Job summary

Pakistan Single Window (PSW) is recruiting on behalf of the National Agri-Trade and Food Safety Authority (NAFSA) for a Legal Directorate support role in Karachi. The position involves drafting routine correspondence, filing, and maintaining legal documents under supervision.

The candidate should have at least 2 years of office support experience, basic computer skills, and the ability to handle confidential material with discretion.

Qualifications

• Minimum 2 years of relevant office support experience.
• Strong organizational and filing skills.
• Ability to handle confidential documents with discretion.

Responsibilities

• Provide clerical and administrative support to the Legal Directorate, including drafting/typing of routine correspondence and supporting dispatch/receipt tracking.
• Maintain structured filing systems for litigation case files, contracts, legal opinions, notices, and correspondence.
• Update case registers, hearing calendars, cause-list trackers, and contract/documentation logs as directed by the Legal Section Head.
• Support preparation of hearing and meeting bundles by organizing pleadings, annexures, evidence documents, and reference materials; ensure timely dispatch to counsel/courts/stakeholders.
• Manage incoming/outgoing mail for the Legal Directorate, including recording, routing, follow-ups, and delivery acknowledgements where applicable.
• Assist scheduling and logistics for meetings/hearings/consultations, including coordination of venues and minutes/action trackers.
• Ensure confidentiality and secure handling of sensitive legal documents.
• Perform any other duties assigned by the Legal Section Head/Deputy Director/Director Legal consistent with NAFSA’s mandate.

Skills

Clerical skills

Record-keeping

Discretion

Basic computer literacy

Education

Intermediate (12 years) or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office

Email/Calendar management

Job description

Pakistan Single Window (PSW) is recruiting on behalf of the National Agri-Trade and Food Safety Authority (NAFSA) for a Legal Directorate support role in Karachi. The position involves drafting routine correspondence, filing, and maintaining legal documents under supervision.

The candidate should have at least 2 years of office support experience, basic computer skills, and the ability to handle confidential material with discretion.