Junior Human Resources Associate

International Organization for Migration (IOM); Islamabad; On-site; PKR 1,500,000 - 2,700,000; Full time

Job summary

International Organization for Migration (IOM) in Islamabad is looking for an HR Officer to support HR administration and delivery of HR services in a multicultural setting. The role emphasizes recruitment, onboarding and handling confidential data while coordinating with multiple stakeholders.

The candidate should have a background in HR, with experience in HRIS/ERP (Oracle) and strong MS Office skills, and a willingness to work in an international NGO environment in Pakistan.

Qualifications

• Relevant experience in HR administration or personnel support functions.
• Experience supporting administrative processes and delivering quality HR support services.
• Experience working with confidential personnel information and maintaining accurate records.
• Experience coordinating with multiple stakeholders in a multicultural work environment.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, Outlook, and email systems.
• Previous experience with HRIS or ERP systems, preferably Oracle.
• Previous experience with international organizations, humanitarian agencies, NGOs, or government institutions is an advantage.

Skills

HR policies

Recruitment

Onboarding

HRIS/ERP (Oracle)

Records management

Confidential information

Multicultural environment

MS Office

Education

Bachelor's degree in HR / Admin

High School diploma + relevant experience

Tools

Oracle HRIS

Microsoft Office

Job description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

TO COPY-PASTE FROM POSTING DESCRIPTION

Required Qualifications and Experience

Education

- High School diploma with four years of relevant experience; or,
- Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with two years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

- Relevant experience in human resources administration or personnel support functions.
- Experience supporting administrative processes and delivering quality HR support services.
- Experience working with confidential personnel information and maintaining accurate records.
- Experience coordinating with multiple stakeholders in a multicultural work environment.
- Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, Outlook, and email systems.
- Previous experience with HRIS or ERP systems, preferably Oracle, is an advantage.
- Previous experience with international organizations, humanitarian agencies, NGOs, or government institutions is an advantage.

Skills

- Knowledge of human resources policies, procedures, and administrative practices.
- Familiarity with recruitment, onboarding, contract administration, and employee lifecycle management processes.
- Proficiency in Human Resources Information Systems (HRIS) and ERP systems, preferably Oracle.
- Understanding of leave administration, timekeeping, and HR data management processes.
- Understanding of records management, document control, and confidentiality requirements.
- Ability to prepare HR reports, personnel statistics, and employment-related documentation.
- Working knowledge of the UN Common System and international organization HR frameworks is an advantage.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM\'s official languages (English, French, Spanish).

For this position, IOM’s official languages are English, French, and Spanish

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link . Competencies will be assessed during the selection process.

Values

all IOM staff members must abide by and demonstrate these five values:

- Inclusion and respect for diversity : Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency : Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism : Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage : Demonstrates willingness to take a stand on issues of importance.
- Empathy : Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies

– Teamwork : Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
– Delivering results : Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
– Managing and sharing knowledge : Continuously seeks to learn, share knowledge and innovate.
– Accountability : Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
– Communication : Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies

– Leadership : Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
– Empowering others : Creates an enabling environment where staff can contribute their best and develop their potential.
– Building Trust : Promotes shared values and creates an atmosphere of trust and honesty.
– Strategic thinking and vision : Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
– Humility : Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here ). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies