Junior Human Resources Associate

International Organization for Migration (10000000); Islamabad; On-site; PKR 1,200,000 - 1,800,000; Full time

Job summary

International Organization for Migration in Pakistan is seeking a Junior Human Resources Associate to support resources management and HR operations in Islamabad.

You will assist with recruitment, EOD activities, HR data entry, timekeeping, archiving, and meeting logistics in a collaborative UN-like environment, ensuring confidentiality and accuracy.

Qualifications

• Experience in HR administration or personnel support.
• Experience with recruitment, onboarding, and employee lifecycle.
• Experience handling confidential personnel information and maintaining accurate records.
• Experience coordinating with stakeholders in multicultural environments.
• Proficient in Word, Excel, PowerPoint, Outlook.
• Experience with HRIS/ERP systems, preferably Oracle.
• Experience with international organizations is an advantage.

Responsibilities

• Support recruitment processes including vacancy publications and interviews.
• Carry out pre-employment activities and EOD documentation.
• Maintain HR data in systems and generate reports.
• Serve as Timekeeper and manage leave quotas and related reports.
• Assist in separation, classification, and promotion processes.
• Maintain electronic and physical personnel files and archiving.
• Draft HR documents and update organizational charts.
• Organize HR meetings and trainings.
• Respond to general inquiries on HR policies and procedures.
• Perform other related duties as assigned.

Skills

HR policies

Recruitment onboarding

HR data management

Leave administration

HRIS/ERP Oracle

Confidential records

Education

Bachelor's degree in HR/Business Admin/Psychology

High School diploma + 4 years experience

Tools

Oracle ERP

Job description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

Organizational Context and Scope

Under the overall supervision of the Chief of Mission (CoM) in Pakistan and direct supervision of the Senior Human Resources Coordinator; and, in collaboration with relevant units at Headquarters and the Administrative Centres, the Junior Human Resources Associate will be responsible and accountable for managing the resources management functions in Islamabad, Pakistan.

1. Support recruitment processes in the office by coordinating the publication of Vacancy Notice/Special Vacancy Notice, receiving and sorting applications, arranging interviews and tests, preparing all the required documentation and materials, sending communications to candidates, contacting previous employers for reference checks and any other related activity as assigned.
2. Carry-out pre-employment activities such as preparation of Entry on Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams, follow-up with Medical Services on medical clearances, coordination of orientation sessions, arrangement for security briefing and medical examinations, inclusion in insurance plans as appropriate, creation of personal file, etc.
3. Perform assigned role(s) in the organizational HR system, paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; monitor and follow up on contractual situation and entitlements and generate reports and other HR-related documentation.
4. Perform the role of Timekeeper; maintain, update and reconcile leave quotas based on supporting documentation; generate and edit leave-related reports; respond to general questions concerning leave administration; guide staff on request and approval procedure in the system.
5. Support separation, classification, reclassification and promotion processes by collecting necessary documentation, drafting forms, making basic calculations, obtaining approvals and coordinating with relevant units in the Regional Office and Administrative Centers.
6. Update and maintain electronic and physical archiving systems in the unit including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc.
7. Draft certificates of employment, notices, letters, reports, presentations, graphs, etc.; update the organizational chart and support timely submission of documents.
8. Support the organization of meetings, training activities and other Human Resources events by carrying out logistical activities such as arranging meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents.
9. Respond to general inquiries regarding Human Resources policies, instructions and procedures.
10. Perform other related duties as assigned.

Required Qualifications and Experience

Education

• High School diploma with four years of relevant experience; or,
• Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with two years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Relevant experience in human resources administration or personnel support functions.
• Experience supporting administrative processes and delivering quality HR support services.
• Experience working with confidential personnel information and maintaining accurate records.
• Experience coordinating with multiple stakeholders in a multicultural work environment.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, Outlook, and email systems.
• Previous experience with HRIS or ERP systems, preferably Oracle, is an advantage.
• Previous experience with international organizations, humanitarian agencies, NGOs, or government institutions is an advantage.

Skills

• Knowledge of human resources policies, procedures, and administrative practices.
• Familiarity with recruitment, onboarding, contract administration, and employee lifecycle management processes.
• Proficiency in Human Resources Information Systems (HRIS) and ERP systems, preferably Oracle.
• Understanding of leave administration, timekeeping, and HR data management processes.
• Understanding of records management, document control, and confidentiality requirements.
• Ability to prepare HR reports, personnel statistics, and employment-related documentation.
• Working knowledge of the UN Common System and international organization HR frameworks is an advantage.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, IOM’s official languages are English, French, and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link.

Values

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.