Executive/Sr. Executive - Operations (Dubai)

BDP International; Hyderabad City Taluka; On-site; PKR 1,200,000 - 2,400,000; Full time

Job summary

PSA BDP in Pakistan is seeking an invoicing and costing specialist to oversee end-to-end processes, set load defaults, and keep estimated costs and revenues updated in the TMS system.

You will ensure timely invoicing and accurate despatching, maintain rate records, and address profit variances while coordinating with operations and customers to resolve issues promptly.

Qualifications

• Freight forwarding experience with import/export processes.
• Strong MS Excel skills for data analysis and reporting.
• Hands-on experience with Transport Management Systems and ERP software.

Responsibilities

• Manage end-to-end process of Invoicing and Costing
• Setting up load defaults for all customers in the TMS system
• Update estimated cost and revenue in each job in a timely manner
• Timely and accurate invoicing and despatching
• Ensure profit as per initial SO is available; if variation arises, identify root cause and notify Team Leader
• Control of Open Blocks in Meridian
• In case of quote vs. actual cost variance, verify with CS/Product and obtain customer-accepted changes
• Maintain all rates in shared folder
• Resolve invoice disputes from customers
• Despatch invoice within 1 working day from invoicing date
• Follow up on missing information or disputed invoices with stakeholders
• Ensure supplier invoices align with agreed rates and escalate variations
• Follow up with Operations for timely handover of files and escalate timeline issues
• Coordinate with internal and external stakeholders

Skills

Freight Forwarding (Import/Export)

MS Excel

TMS/ERP Software

Tools

MS Excel

TMS/ERP Software

Job description

About PSA BDP

PSA BDP, a member of the PSA Group, is a leading provider of globally integrated and port-centric supply chain, transportation, and logistics solutions. The company is headquartered in Philadelphia, PA, and employs more than 5,500 people worldwide.

We are a team that celebrates our unique diversity and close-knit community atmosphere. Our core values begin at the very top and span the broad reach of our global community.

We offer dynamic careers for those individuals looking to be a part of something bigger and provide unequivocal opportunities for growth within the organization.

PSA BDP serves over 5,000 customers, including some of the world's leading multinational companies within the chemical, retail & consumer, life sciences & pharmaceuticals, and electric vehicle & industrial verticals.

Job Description

• Manage end-to-end process of Invoicing and Costing
• Setting up load defaults for all customers in TMS system.
• Update estimated cost and revenue in each job in timely manner
• Timely and accurate Invoicing and despatching.
• Ensure that profit as per initial SO is available, in case of any variation, identify the root cause, raise query to relevant team and inform Team Leader. In case of Loss or GP variance, inform department manager and ensure necessary approval is in place.
• Control of Open Blocks in Meridian
• In case of variance in quote vs. actual cost, verify with CS/Product and ensure that additional costs if any are accepted by Customer
• Maintain all rates in shared folder.
• Resolve issues related to invoice disputes from customer.
• Despatch invoice in timely manner – within 1 working day from the date of Invoicing.
• Follow up on missing information / disputed invoices with relevant stakeholders
• Ensure that supplier invoices are received as per the agreed rates and in case of any variation, elevate to manager
• Closely follow up with Operations for timely hand over of files and elevate if timelines are not adhered to by Operations.
• Coordinate with various internal and external stakeholders

Qualifications

• Freight Forwarding experience – Import / Export
• Excellent MS Excel skills
• Hands on experience in Transport Management Systems / ERP Softwares