Executive Assistant - Navigator HR

Taraki; Lahore; On-site; PKR 1,116,000 - 2,232,000; Full time

Job summary

Navigator HR in Lahore is seeking an Executive Assistant to support the CEO with calendar management, travel planning, and high-level correspondence.

The role requires 3–6 years of EA experience, excellent English and Urdu, and strong MS Office skills. You will prepare documents, create compelling presentations, attend meetings for minutes, and ensure confidential information is handled with discretion.

Join a fast-paced team and help keep the CEO's office organized, efficient, and proactive.

Qualifications

• 3–6 years of experience as an Executive or Personal Assistant, preferably supporting C-suite.
• Advanced proficiency in Microsoft Office — Word, Excel, PowerPoint, Outlook.
• Excellent written and verbal communication in English and Urdu.
• High level of discretion, integrity, and professionalism.
• Ability to manage multiple priorities and meet tight deadlines.

Responsibilities

• Manage the CEO's calendar end-to-end and coordinate meetings and travel with zero conflicts.
• Screen calls, emails and correspondence for the CEO's office and escalate when needed.
• Prepare, proofread, and format reports, proposals, and internal communications.
• Create polished PowerPoint presentations for board meetings and pitches.
• Attend meetings to record accurate MoM and distribute to stakeholders.
• Own follow-up on action items and track deadlines with department heads.
• Maintain a structured task system and provide daily CEO briefings.
• Handle confidential HR, financial, and strategic information with discretion.
• Coordinate travel arrangements including flights, hotels, visas, itineraries.
• Liaise with department heads and external stakeholders for smooth communication.

Skills

Microsoft Office

English

Urdu

Communication skills

Discretion

Time management

Education

Bachelor's degree in Business Administration, Management, or related field

Tools

Microsoft PowerPoint

Outlook

Job description

About the job Executive Assistant - Navigator HR

Our clientNavigator HRis looking forExecutive AssistantinLahore.Job Description:

• Manage the CEO's calendar end-to-end — schedule, prioritize, and protect time by coordinating internal and external meetings, appointments, and travel arrangements with zero conflicts.
• Act as the first point of contact for the CEO's office — screen calls, emails, and correspondence, and ensure timely responses or escalations where needed.
• Prepare, proofread, and format professional documents including reports, proposals, letters, and internal communications on behalf of the CEO.
• Create polished, visually compelling PowerPoint presentations for board meetings, client pitches, and internal briefings — with accuracy, consistency, and strong design sensibility.
• Attend key meetings, record detailed and accurate minutes of meeting (MoM), and distribute them to relevant stakeholders in a timely manner.
• Own the follow-up process on all action items arising from meetings — track deadlines, chase pending deliverables from department heads, and report status back to the CEO proactively.
• Maintain a structured task management system for the CEO — log priorities, flag approaching deadlines, and provide daily briefings on pending matters.
• Coordinate and arrange internal and external meetings, including logistics such as venue booking, agenda preparation, attendee invites, and pre-meeting briefing packs.
• Handle sensitive and confidential information — including HR matters, financial data, and strategic plans — with absolute discretion and professionalism at all times.
• Liaise with department heads, vendors, clients, and external stakeholders on behalf of the CEO to ensure seamless communication and coordination.
• Manage travel arrangements including flight bookings, hotel reservations, visa processing, and detailed itinerary preparation for domestic and international trips.
• Maintain organised filing systems — both physical and digital — for contracts, correspondences, reports, and other critical documents with easy retrieval.
• Support the CEO in special projects and ad hoc research tasks — gather data, summarise findings, and present insights in a clear and structured format.
• Anticipate the CEO's needs before they arise — think two steps ahead, flag potential issues early, and keep the office running smoothly without constant direction.

QUALIFICATIONS & REQUIREMENTS

• Bachelor's degree in Business Administration, Management, or a related field
• 3–6 years of experience as an Executive or Personal Assistant, preferably supporting C-suite
• Advanced proficiency in Microsoft Office — Word, Excel, PowerPoint, and Outlook
• Exceptional written and verbal communication skills in English and Urdu
• Strong command of business writing, email etiquette, and professional correspondence
• Demonstrated ability to manage multiple priorities and meet tight deadlines
• High level of discretion, integrity, and emotional intelligence
• Meticulous attention to detail — errors and missed deadlines are simply not acceptable in this role