Executive Assistant to CEO & Operations Liaison

Recruit AI; Sialkot; On-site; PKR 1,339,000 - 2,009,000; Full time

Job summary

Dekalb Trade Voice is seeking an Executive Assistant to support the CEO at our Sialkot Factory Head Office. The role entails comprehensive administrative, secretarial, and operational duties, acting as gatekeeper to the CEO and coordinating with Production, Quality Control, HR, and Export Shipping to execute leadership directives.

The ideal candidate will have personal secretarial experience, excellent organization and communication skills, and proficiency in Microsoft Office, with fluency in

Qualifications

• Experience as personal secretary with confidentiality.
• Strong organizational and interpersonal skills.
• Proficient in Microsoft Office applications.
• Fluent in English and Urdu.
• Experience in manufacturing export environments preferred.
• Ability to coordinate and follow up independently.

Responsibilities

• Manage and coordinate the executive's daily calendar and meetings.
• Schedule local meetings, factory visits and international conferences.
• Handle emails, letters and calls with professionalism.
• Prepare meeting agendas and minutes; track action items.
• Arrange domestic and international travel and visas.
• Oversee logistics for foreign visitors and buyers at Sialkot facility.
• Maintain confidential filing systems for contracts and documents.
• Create clear digital reports and presentations for management reviews.
• Act as liaison between executive office and factory departments.
• Follow up with department heads on deadlines and targets set by the CEO.
• Utilize Microsoft Office for document prep and data management.
• Coordinate virtual meetings (Zoom, Teams, WhatsApp).
• Maintain discretion handling sensitive information.
• Demonstrate strong organizational and problem-solving skills.

Skills

Secretarial experience

Organizational skills

Interpersonal skills

Microsoft Office

English language

Urdu language

Export/manufacturing experience

Coordination and follow-up

Tools

Microsoft Office

Job description

Dekalb Trade Voice is seeking an Executive Assistant to support the CEO at our Sialkot Factory Head Office. The role entails comprehensive administrative, secretarial, and operational duties, acting as gatekeeper to the CEO and coordinating with Production, Quality Control, HR, and Export Shipping to execute leadership directives.

The ideal candidate will have personal secretarial experience, excellent organization and communication skills, and proficiency in Microsoft Office, with fluency in