Documentation & Records Specialist – Building Operations

Zameen Media Pvt. Ltd.; Lahore; On-site; PKR 558,000 - 1,060,000; Full time

Job summary

Zameen Media Pvt. Ltd. in Lahore is seeking a documents coordinator to manage, organize, maintain and track building operation documents including agreements, approvals and compliance.

You will ensure secure storage, easy access and up-to-date records in line with policy and regulatory requirements. The role requires 2–3 years of relevant experience, strong MS Office skills and the ability to work independently in a fast-paced environment.

Qualifications

• Knowledge of document control procedures and filing systems.
• Understanding of STR and LTR operational documentation.
• Proficiency in document verification and compliance requirements.
• Confidential document handling and data protection practices.
• Ability to maintain logs, registers and reporting records.
• Ability to work independently and in a team in a fast-paced environment.

Responsibilities

• Maintain and organise all documentation at the Head Office.
• Ensure proper filing, tracking and archiving of building documents.
• Maintain both physical and digital records of agreements and approvals.
• Manage documentation for rental agreements, addendums and renewals.
• Verify completeness and accuracy of documents before entry.
• Track agreement expiry dates and coordinate renewals.
• Maintain the central repository of SOPs and policy documents.
• Weekly visits to each ZD building.
• Handle any other task assigned by the Line Manager.

Skills

Document control procedures

Record management

Filing systems

STR/LTR documentation

Document verification

Data protection practices

Log keeping & reporting

Independent and team work

Education

Bachelor's degree

Master's degree preferred

Tools

MS Excel

Google Sheets

Power BI

MS Word

MS PowerPoint

Job description

Zameen Media Pvt. Ltd. in Lahore is seeking a documents coordinator to manage, organize, maintain and track building operation documents including agreements, approvals and compliance.

You will ensure secure storage, easy access and up-to-date records in line with policy and regulatory requirements. The role requires 2–3 years of relevant experience, strong MS Office skills and the ability to work independently in a fast-paced environment.