Documentation Officer

Zameen Media Pvt. Ltd.; Lahore; On-site; PKR 558,000 - 1,060,000; Full time

Job summary

Zameen Media Pvt. Ltd. in Lahore is seeking a documents coordinator to manage, organize, maintain and track building operation documents including agreements, approvals and compliance.

You will ensure secure storage, easy access and up-to-date records in line with policy and regulatory requirements. The role requires 2–3 years of relevant experience, strong MS Office skills and the ability to work independently in a fast-paced environment.

Qualifications

• Knowledge of document control procedures and filing systems.
• Understanding of STR and LTR operational documentation.
• Proficiency in document verification and compliance requirements.
• Confidential document handling and data protection practices.
• Ability to maintain logs, registers and reporting records.
• Ability to work independently and in a team in a fast-paced environment.

Responsibilities

• Maintain and organise all documentation at the Head Office.
• Ensure proper filing, tracking and archiving of building documents.
• Maintain both physical and digital records of agreements and approvals.
• Manage documentation for rental agreements, addendums and renewals.
• Verify completeness and accuracy of documents before entry.
• Track agreement expiry dates and coordinate renewals.
• Maintain the central repository of SOPs and policy documents.
• Weekly visits to each ZD building.
• Handle any other task assigned by the Line Manager.

Skills

Document control procedures

Record management

Filing systems

STR/LTR documentation

Document verification

Data protection practices

Log keeping & reporting

Independent and team work

Education

Bachelor's degree

Master's degree preferred

Tools

MS Excel

Google Sheets

Power BI

MS Word

MS PowerPoint

Job description

Job Brief:

The resource is responsible for managing, organising, maintaining, and tracking all documents related to building operations, including agreements, approvals, technical records, and compliance documents. The role ensures that all documents are properly recorded, securely stored, easily accessible, and updated in accordance with company policies and regulatory requirements.

Job Responsibility:

• Maintain and organise all STR & LTR unit documentation at the Head Office.
• Ensure proper filing, tracking, and archiving of building-related documents.
• Maintain both physical and digital records of agreements, approvals, and related documents.
• Manage documentation related to rental agreements, addendums, and renewals.
• Verify completeness and accuracy of submitted documents before record entry.
• Track agreement expiry dates and coordinate renewals.
• Maintain and manage the centralised repository of SOPs and policy documents.
• Weekly Visit of each ZD building.
• Any other task assigned by the Line Manager.

Must Have:

• Knowledge of document control procedures, record management, and filing systems.
• Understanding of Short-Term Rental (STR) and Long-Term Rental (LTR) operational documentation.
• Knowledge of document verification and compliance requirements.
• Understanding of confidential document handling and data protection practices.
• Ability to maintain document logs, registers, and reporting records.
• Ability to work independently and as part of a team in a fast-paced environment.

Presentation Tools:

Proficiency in data analysis and visualisation tools such as: MS Excel, Google Sheets, Google Docs, Power BI, MS Word, MS Power Point, tools.

Job Requirement:

• Education: Minimum Bachelors, Preferably Masters.
• Location: Lahore.
• Experience: 2-3 years of relevant experience.
• Proficient with MS office and strong communication, verbal skills are mandatory.