Assistant Director (Procurement)

Pakistan Single Window (PSW); Islamabad; On-site; PKR 900,000 - 1,500,000; Full time

Job summary

Pakistan Single Window (PSW) is seeking a procurement professional to join its National Agri-Trade and Food Safety Authority (NAFSA) foundation team. The role involves supporting end-to-end procurement, drafting documentation, and ensuring transparency with audit trails.

The candidate should hold a bachelor’s degree (16 years) in a related field and have a minimum of 4 years’ procurement experience, with knowledge of tendering, contract documentation, and strong coordination skills.

Qualifications

• Bachelor's degree (16 years) in Business Administration, Supply Chain, Finance, Engineering, or related discipline.
• Minimum 4 years of procurement experience (public sector preferred).
• Knowledge of procurement rules, tendering processes, and contract documentation.
• Strong documentation, coordination and integrity.

Responsibilities

• Support end-to-end procurement processes in accordance with procurement rules and SOPs.
• Prepare and maintain procurement plans and trackers with timelines and budgets.
• Draft and process procurement documentation including RFQs/RFPs, terms, evaluation reports and award notes for approvals.
• Ensure procurement activities are transparent, time-bound and fully documented with audit trails.
• Coordinate with user departments to finalize technical specs and timelines; ensure clarifications documented and shared with bidders.
• Support contract administration and vendor onboarding including POs/contracts and handover records.
• Maintain procurement records and vendor files and support vendor performance monitoring against SLAs.
• Support procurement reporting and analytics for management review and audits.
• Coordinate resolution of procurement-related issues through documented communications.

Skills

Procurement

Documentation

Vendor management

Audit compliance

Education

Bachelor's degree (16y) in related field

Job description

This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.

Main Responsibilities

• Support end-to-end procurement processes (annual procurement planning, requisition validation, solicitation, bid/quote receipt, evaluation coordination, award processing, and contracting) in accordance with applicable procurement rules, delegated authorities, and NAFSA SOPs
• Prepare and maintain procurement plans and trackers, including timelines, sourcing approach (RFQ/RFP/competitive bidding), estimated costs, and linkage with approved budgets and user department requirements
• Draft and process procurement documentation including bidding documents, RFQs/RFPs, terms of reference/specifications templates, bid opening documentation, comparative statements, evaluation reports, and award recommendation notes for approvals
• Ensure procurement activities are transparent, time-bound, and fully documented with complete audit trails (approvals, communications, bids/quotations, evaluation sheets, minutes, conflict-of-interest declarations where applicable)
• Coordinate with user departments to finalize technical specifications/SOWs, evaluation criteria, delivery timelines, and acceptance requirements; ensure clarifications are documented and shared consistently with bidders
• Support contract administration and vendor onboarding including issuance of POs/contracts, delivery/installation coordination, inspection/acceptance documentation, and handover/close-out records
• Maintain procurement records and vendor files (performance history, compliance documents, dispute/penalty records where applicable) and support vendor performance monitoring against contractual deliverables and SLAs
• Support procurement reporting and analytics including cycle times, savings/value-for-money indicators, pending procurements, contract status, and compliance reporting for management review and audit requirements
• Coordinate resolution of procurement-related issues (delays, non-compliance, quality concerns) through documented correspondence and escalation to the relevant approving authorities

Requirements

Education

• Bachelor's (Minimum sixteen years) in Business Administration, Supply Chain, Finance, Engineering, or related discipline

Experience

• Minimum 4 years overall experience, at least 4 years relevant procurement experience (public sector procurement experience preferred)
• Knowledge of procurement rules, tendering processes, and contract documentation
• Strong documentation, coordination, and integrity