Committee Coordination & Compliance Officer

Pakistan Single Window (PSW); Islamabad; On-site; PKR 1,000,000 - 1,400,000; Full time

Job summary

Pakistan Single Window (PSW) is recruiting for a Committee Coordination & Compliance Officer to provide operational support to the Board/secretariat functions and ensure smooth meeting coordination and document circulation.

The role emphasizes maintaining records, coordinating agendas and minutes, and ensuring confidentiality across governance processes for NAFSA’s foundational team.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, IT/Office Management or related discipline.
• Minimum 2 years of relevant administrative/coordination experience, preferably in secretariat or governance environments.

Responsibilities

• Coordinate logistics for BoG and committee meetings, including venue arrangements and virtual meeting setup.
• Prepare meeting packs, notices and papers with confidentiality in mind.
• Maintain contact lists, distribution lists, and correspondence logs for BoG and committee members.
• Support action trackers and follow-up communications with unit counterparts.

Skills

Coordination

Office administration

Communication

MS Office

Education

Bachelor's degree

Job description

This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.

Position Summary

The Committee Coordination & Compliance Officer provides operational support for Board/committee secretariat functions, including meeting coordination, document circulation and compliance follow-ups.

Main Responsibilities

• Coordinate logistics for BoG and committee meetings, including venue arrangements, seating, connectivity/virtual meeting setup, audio-visual support coordination, and preparation of meeting packs as required
• Support timely printing/scanning, binding, and secure circulation/dispatch of meeting notices and papers in line with approved protocols and confidentiality requirements
• Maintain up-to-date contact lists, distribution lists, and correspondence logs for BoG members, committee members, and key internal focal persons; ensure controlled access and accuracy of records
• Support compilation and dissemination of action trackers and follow-up communications; request progress updates from responsible units and maintain evidence/response records for tracking
• Maintain structured filing and archiving (physical and digital) of agendas, papers, minutes, resolutions, attendance records, and related correspondence with proper indexing, version control, and retrievability
• Maintain dispatch/receipt records (email logs, acknowledgements, delivery confirmations where applicable) to ensure traceability of official communications
• Support retrieval of governance records for management review, audits, or statutory reporting requirements as directed by the Assistant Director
• Provide general administrative support to the Secretariat Office, including scheduling support, meeting room bookings, and maintaining basic trackers and office registers as assigned
• Perform any other duties assigned by the Assistant Director/Deputy Director/Director NAFSA Secretariat consistent with NAFSA's mandate

Requirements

Education:

• Bachelor's degree (Minimum fourteen years of education) in Business Administration, Public Administration, IT/Office Management or related discipline

Experience

• Minimum 2 years of relevant experience in administrative/coordination roles, preferably in secretariat, governance or senior office support environment
• Proficiency in office productivity tools and strong coordination and communication skills