Strategic Procurement & Contracts Specialist

Pakistan Single Window; Islamabad; On-site; PKR 600,000 - 800,000; Full time

Job summary

Pakistan Single Window (PSW) recruiting on behalf of the National Agri-Trade and Food Safety Authority (NAFSA) welcomes a procurement professional to join its foundational team in Islamabad. The role focuses on day-to-day procurement processing, requisitions, documentation, and SOP adherence.

The ideal candidate will have at least 2 years of procurement experience, a Bachelor’s in Business/Supply Chain/Finance, and strong skills in coordination, documentation, and integrity.

Qualifications

• Minimum 2 years of procurement experience.
• Strong documentation and coordination skills; integrity.
• Basic knowledge of procurement rules and processes (preferred).

Responsibilities

• Support day-to-day procurement processing by coordinating requisitions, preparing file notes, maintaining procurement trackers, and ensuring completeness of documentation in line with applicable procurement rules and NAFSA SOPs.
• Assist in preparation and issuance of RFQs/RFPs and bidding documents, including compilation of specifications/SOWs received from user departments and ensuring required approvals are in place prior to solicitation.
• Coordinate vendor communications including clarification requests, bid/quote receipt confirmations, and circulation of addenda where applicable, ensuring transparency and consistent communication protocols.
• Support bid opening arrangements and documentation including bid opening minutes, attendance sheets, bid receipt registers, and secure filing of bids/quotations.
• Assist in evaluation support paperwork by preparing comparative statements, compiling evaluation sheets, maintaining evaluation documentation, and supporting preparation of award recommendation documentation under supervision.
• Maintain procurement files and registers (solicitation documents, bids/quotes, approvals, evaluation records, contracts/POs, correspondence) ensuring traceability, version control, and audit readiness.
• Track procurement cycle timelines and follow up on deliveries, inspection/acceptance documentation, and completion of file close-out requirements (GRNs, handover notes, warranty documents, etc.).
• Support contract documentation management including maintaining vendor performance records, delivery compliance logs, and documentation of issues/escalations for management review.
• Coordinate with Accounts for timely invoice processing by ensuring availability of procurement evidence (PO/contract, delivery/acceptance confirmations, etc.) and resolving documentation gaps.
• Perform any other duties assigned by the Assistant Director (Procurement) consistent with NAFSA’s mandate.

Skills

Documentation

Coordination

Integrity

Education

Bachelor’s degree (16 years) in Business/Supply Chain/Finance

Job description

Pakistan Single Window (PSW) recruiting on behalf of the National Agri-Trade and Food Safety Authority (NAFSA) welcomes a procurement professional to join its foundational team in Islamabad. The role focuses on day-to-day procurement processing, requisitions, documentation, and SOP adherence.

The ideal candidate will have at least 2 years of procurement experience, a Bachelor’s in Business/Supply Chain/Finance, and strong skills in coordination, documentation, and integrity.