Assistant

Pakistan; Islamabad; On-site; PKR 600,000 - 1,000,000; Full time

Job summary

National Aerospace Science & Technology Park (NASTP) at Aviation City Pakistan (ACP) is seeking an Administrative Assistant to provide essential support to the PMU. The role emphasizes efficient correspondence, filing, and documentation workflows.

The ideal candidate holds an intermediate or bachelor’s in related fields, minimum 3 years of experience, and can coordinate meetings, prepare reports, and maintain confidentiality per PMU procedures.

Qualifications

• Intermediate or bachelor's degree in Administration, Commerce, Business, Office Management, or a related discipline.
• Minimum 3 years of relevant administrative or office-management experience.
• Working knowledge of correspondence, filing, basic spreadsheets, word processing and record management.

Responsibilities

• Prepare, receive, register, route, file, retrieve, and archive official correspondence, submissions, approvals, minutes, and reports.
• Maintain assigned registers, trackers, files, attendance records, meeting schedules, action lists, and administrative documentation.
• Support preparation and compilation of tender, contract, payment, progress, inspection, and management-reporting documents.
• Arrange meetings, record minutes, follow up assigned actions, and coordinate routine communication with internal and external stakeholders.
• Assist with office logistics, supplies, record movement, scanning, photocopying, dispatch, and other administrative requirements.
• Maintain confidentiality, document integrity, and timely completion of assigned tasks in accordance with PMU procedures.

Skills

Correspondence

Filing

Spreadsheets

Word processing

Record management

Education

Intermediate/Bachelor degree in Administration, Commerce, Business, Office Management

Job description

National Aerospace Science & Technology Park (NASTP), Aviation City Pakistan (ACP)

The Assistant shall provide administrative, correspondence, documentation, coordination, and office support to the PMU. Five incumbents may be assigned across management, contracts, finance, site, and general administration according to operational requirements.

Qualification: Intermediate or bachelor’s degree in Administration, Commerce, Business, Office Management, or a related discipline.

Minimum 3 years of relevant administrative, project-support, or office-management experience.

Working knowledge of correspondence, filing, basic spreadsheets, word processing, and record management.

• Prepare, receive, register, route, file, retrieve, and archive official correspondence, submissions, approvals, minutes, and reports.
• Maintain assigned registers, trackers, files, attendance records, meeting schedules, action lists, and administrative documentation.
• Support preparation and compilation of tender, contract, payment, progress, inspection, and management-reporting documents.
• Arrange meetings, record minutes, follow up assigned actions, and coordinate routine communication with internal and external stakeholders.
• Assist with office logistics, supplies, record movement, scanning, photocopying, dispatch, and other administrative requirements.
• Maintain confidentiality, document integrity, and timely completion of assigned tasks in accordance with PMU procedures.

Eligibility Criteria

Male

Experience

3 Years

Age Limit

Max: 45 years

Quick Overview

Experience: 3+ years

Age Limit: Max: 45

About Employer

National Aerospace Science & Technology Park (NASTP), Aviation City Pakistan (ACP)