Asset & Lease Manager

United Smart Tech; Pakistan; On-site; PKR 19,380,000 - 27,685,000; Full time

Job summary

United Smart Tech is seeking an Asset & Lease Manager to own the administration of a multi-site U.S. retail lease portfolio. You will abstract leases, track critical dates, verify landlord charges, and recover overbilled CAM and tax charges.

You will manage the calendar, file leases and amendments, and ensure accurate rent records and escalations, working closely with property managers and accounting. This role requires strong Excel, detail, and English communication skills.

Qualifications

• 4+ years in U.S. retail or commercial lease administration, ideally multi-site portfolios.
• Ability to read and abstract U.S. shopping-center leases including CAM, tax and insurance pass-throughs.
• Experience with CAM and real estate tax reconciliations and challenging landlord charges.
• Experience managing certificates of insurance against lease requirements.

Responsibilities

• Abstract executed leases and amendments into the lease database.
• Maintain the critical date calendar for options, renewals and notices.
• Route and file leases, amendments, estoppels, SNDAs and consents with indexed digital files.
• Set up rent records and track escalations, amendments and abatements.
• Validate monthly billing against the lease and prepare payment files for accounting.
• Manage outsourced CAM and tax audits and track claims to resolution.
• Screen year-end reconciliations and correct errors promptly.
• Monitor real estate tax bills and flag protest candidates.
• Issue and maintain certificates of insurance for each location.

Skills

Advanced Excel

Lease administration

Attention to detail

English communication

Education

Accounting/Finance/Real Estate/Business/Law degree

Tools

Lease management platform

E-signature tools

ERP/AP system

Job description

Asset & Lease Manager

Own the administration of a multi-site U.S. retail lease portfolio: abstract leases, track critical dates, verify every landlord charge before it is paid, and recover overbilled CAM and tax charges.

Work Setup:

• Full-time, Monday-Friday, night shift.
• Must have a computer with a webcam.
• Reliable high-speed internet.

What You'll Do:

• Abstract every executed lease and amendment (rent, escalations, CAM/tax/insurance terms, options, notice windows, exclusives, co-tenancy) into the lease database.
• Maintain the critical date calendar (options, renewals, termination rights, TI deadlines, insurance renewals, estoppels) and give advance notice.
• Route and file leases, amendments, estoppels, SNDAs and consents, and keep an indexed digital lease file.
• Set up rent records at commencement and keep escalations, amendments and abatements current.
• Validate every monthly billing (base rent, CAM, tax, insurance, percentage rent) against the lease before payment, and prepare the payment file for Accounting.
• Manage the outsourced CAM and tax audit, review findings against the lease, and track approved claims through to credit or refund.
• Screen year-end reconciliations on receipt and correct errors right away.
• Track real estate tax bills and assessments, verify pro-ra shares, and flag protest candidates.
• Issue and maintain certificates of insurance for every location to each lease's requirements.
• Monitor landlord obligations and put landlords on notice when they are unmet.
• Maintain W-9s, landlord and property manager records, and payment instructions, with verified controls on any banking changes.
• Support franchisor and lender consent, estoppel and reporting requests.
• Act as the day-to-day contact for property managers on statements, reconciliations, certificates and documents.
• Prepare and file TI allowance draw packages and track them through to receipt.
• Support back-charge claims and portfolio events such as closures, relocations, assignments and subleases.
• Keep the lease database accurate, and produce recurring reports (critical dates, rent roll, occupancy cost, audit savings, insurance compliance).
• Write and maintain SOPs, and help define, train and supervise a future associate role.

What We're Looking For:

• 4+ years in U.S. retail or commercial lease administration, lease accounting or property accounting, ideally with multi-site portfolios.
• Ability to read and accurately abstract U.S. shopping-center leases, including CAM, tax and insurance pass-throughs, caps, exclusions, options and notice requirements.
• Working knowledge of CAM and real estate tax reconciliations, with the ability to spot improper charges and hold a position with landlords or audit firms.
• Experience managing certificates of insurance against lease-specific requirements.
• Advanced Excel.
• Excellent written and spoken English for direct, professional correspondence with U.S. landlords and property managers.
• Exceptional accuracy and follow-through, and comfort owning a deadline calendar where a missed date has real financial consequences.
• Preferred: a degree in Accounting, Finance, Real Estate, Business or Law.
• Preferred: experience with a lease administration platform, e-signature tools and an ERP/AP system.
• Preferred: experience supporting a growing portfolio (new openings, TI collection) or working with a U.S.-based team from offshore.