Asset & Lease Manager

United Smart Tech; Karachi Division; On-site; PKR 17,996,000 - 27,685,000; Full time

Job summary

United Smart Tech is seeking an Asset & Lease Manager to own the administration of a multi-site U.S. retail lease portfolio, abstracting leases and tracking critical dates.

You will verify landlord charges before payment, recover overbilled CAM and taxes, and maintain a detailed calendar of options, renewals, TI deadlines and insurance renewals. Strong Excel skills and English communication are essential, with the ability to work night shifts from a remote or offshore setup.

Qualifications

• 4+ years in U.S. retail or commercial lease administration
• Ability to read and accurately abstract U.S. shopping-center leases including CAM, tax, and insurance pass-throughs
• Advanced Excel and strong written/spoken English for professional correspondence with landlords

Responsibilities

• Abstract every executed lease and amendment into the lease database
• Maintain the critical date calendar (options/renewals/term rights/ TI deadlines) and give advanced notice
• Route and file leases, amendments, estoppels, SNDAs, and consents with an indexed digital file
• Set up rent records at commencement and keep escalations/abatements current
• Validate monthly billing (base rent/CAM/tax/insurance) against the lease and prepare payment files
• Manage outsourced CAM and tax audits and track claims through to credits or refunds
• Track year-end reconciliations and flag discrepancies
• Monitor real estate tax bills and flag protest candidates
• Issue and maintain certificates of insurance per lease requirements
• Support franchisor and lender consent, estoppel and reporting requests
• Prepare and file TI allowance draw packages and track from receipt
• Produce recurring reports (critical dates, rent roll, occupancy cost)
• Write and maintain SOPs and train a future associate role

Skills

Advanced Excel

English communication

Attention to detail

Deadline management

Education

Degree in Accounting/Finance/Real Estate/Business/Law

Tools

Lease administration platform

E-signature tools

ERP/AP system

Job description

Asset & Lease Manager

Own the administration of a multi-site U.S. retail lease portfolio: abstract leases, track critical dates, verify every landlord charge before it is paid, and recover overbilled CAM and tax charges.

Work Setup:

• Full-time, Monday-Friday, night shift.
• Must have a computer with a webcam.
• Reliable high-speed internet.

What You'll Do:

• Abstract every executed lease and amendment (rent, escalations, CAM/tax/insurance terms, options, notice windows, exclusives, co-tenancy) into the lease database.
• Maintain the critical date calendar (options, renewals, termination rights, TI deadlines, insurance renewals, estoppels) and give advance notice.
• Route and file leases, amendments, estoppels, SNDAs and consents, and keep an indexed digital lease file.
• Set up rent records at commencement and keep escalations, amendments and abatements current.
• Validate every monthly billing (base rent, CAM, tax, insurance, percentage rent) against the lease before payment, and prepare the payment file for Accounting.
• Manage the outsourced CAM and tax audit, review findings against the lease, and track approved claims through to credit or refund.
• Screen year-end reconciliations on receipt and correct errors right away.
• Track real estate tax bills and assessments, verify pro-ra shares, and flag protest candidates.
• Issue and maintain certificates of insurance for every location to each lease's requirements.
• Monitor landlord obligations and put landlords on notice when they are unmet.
• Maintain W-9s, landlord and property manager records, and payment instructions, with verified controls on any banking changes.
• Support franchisor and lender consent, estoppel and reporting requests.
• Act as the day-to-day contact for property managers on statements, reconciliations, certificates and documents.
• Prepare and file TI allowance draw packages and track them through to receipt.
• Support back-charge claims and portfolio events such as closures, relocations, assignments and subleases.
• Keep the lease database accurate, and produce recurring reports (critical dates, rent roll, occupancy cost, audit savings, insurance compliance).
• Write and maintain SOPs, and help define, train and supervise a future associate role.

What We're Looking For:

• 4+ years in U.S. retail or commercial lease administration, lease accounting or property accounting, ideally with multi-site portfolios.
• Ability to read and accurately abstract U.S. shopping-center leases, including CAM, tax and insurance pass-throughs, caps, exclusions, options and notice requirements.
• Working knowledge of CAM and real estate tax reconciliations, with the ability to spot improper charges and hold a position with landlords or audit firms.
• Experience managing certificates of insurance against lease-specific requirements.
• Advanced Excel.
• Excellent written and spoken English for direct, professional correspondence with U.S. landlords and property managers.
• Exceptional accuracy and follow-through, and comfort owning a deadline calendar where a missed date has real financial consequences.
• Preferred: a degree in Accounting, Finance, Real Estate, Business or Law.
• Preferred: experience with a lease administration platform, e-signature tools and an ERP/AP system.
• Preferred: experience supporting a growing portfolio (new openings, TI collection) or working with a U.S.-based team from offshore.