Admin Assistant

Terafort Limited; Lahore; On-site; PKR 300,000 - 600,000; Full time

Benefits offered by this job

Provident Fund

Job summary

Terafort Limited is seeking an organized Admin Assistant to support daily office operations at its Lahore location. The role provides dependable administrative support to management and internal teams.

Key duties include handling correspondence, maintaining records, coordinating calendars, and assisting HR and Accounts teams. The position emphasizes confidentiality, detail, and proactive problem-solving in a busy office environment.

Qualifications

• Strong organization and time-management skills; ability to prioritize recurring tasks and meet deadlines.
• Clear, professional written and verbal communication for handling correspondence, calls, and inquiries.
• Proficiency with common office productivity tools for preparing documents and schedules.
• Accurate data entry and careful maintenance of filing and attendance records.
• Experience coordinating calendars, appointments, and meetings, with attention to detail.
• Basic procurement and vendor coordination for office supplies.
• Discretion when handling employee information shared with HR or Accounts.
• Reliable follow-through and service-oriented support to colleagues.

Responsibilities

• Maintain office records, documents, and filing systems; ensure information is accurate and retrievable.
• Handle correspondence, emails, calls, and visitor inquiries professionally.
• Prepare and format reports, letters, memos, and other business documents.
• Coordinate management calendars, appointments, and meetings; arrange related logistics.
• Assist with procurement of office supplies and coordinate with vendors.
• Maintain attendance and administrative records with care and confidentiality.
• Provide administrative support to HR and Accounts teams as needed.
• Identify and resolve routine office administration issues to keep daily operations smooth.

Skills

Organizational skills

Time management

Communication skills

Office paperwork

Data entry

Calendar coordination

Vendor coordination

Discretion with confidential data

Attention to detail

Customer service

Job description

Job Description

Terafort is seeking an organized Admin Assistant to support daily office operations at its Lahore location. This role helps maintain efficient workflows and provides dependable administrative support to management and internal teams.

Responsibilities

• Maintain office records, documents, and orderly filing systems, ensuring information is accurate and easy to retrieve.
• Handle correspondence, emails, phone calls, and visitor inquiries professionally and promptly.
• Prepare and format reports, letters, memos, and other business documents.
• Coordinate management calendars, appointments, and meetings, including scheduling and related arrangements.
• Assist with procurement of office supplies and coordinate with vendors to support routine office needs.
• Maintain employee attendance information and other administrative records with care and confidentiality.
• Provide administrative support to HR and Accounts teams as needed, including organizing documents and sharing relevant records.
• Help identify and resolve routine office administration issues to keep day-to-day operations running smoothly.

Job Specification

• Strong organization and time-management skills, with the ability to prioritize recurring tasks and meet deadlines.
• Clear, professional written and verbal communication for handling correspondence, calls, and visitor inquiries.
• Proficiency with common office productivity tools for preparing documents, reports, and schedules.
• Accurate data entry and careful maintenance of filing, attendance, and administrative records.
• Experience coordinating calendars, appointments, and meetings and managing related details.
• Basic procurement and vendor coordination abilities, including tracking office supply requirements.
• Discretion when handling employee information and documents shared with HR or Accounts.
• Reliable follow-through, attention to detail, and a helpful, service-oriented approach to supporting colleagues.

Job Rewards and Benefits

Provident Fund