WFH Real Estate Transaction Coordinator

BruntWork; Cebu City; Remote; PHP 3,139,000 - 5,022,000; Full time

Job summary

BruntWork in Orlando, FL is seeking an organized, dependable candidate to run the day-to-day of a busy real estate operation. This full-time role covers long-term rentals, sales, and mortgage origination, requiring multitasking across three business lines.

You will support agents, manage communications with owners and tenants, and handle leasing, accounting, and reporting tasks. A strong technology comfort level and US-based client experience are important.

Qualifications

• 3+ years experience in property management, real estate, mortgage and bookkeeping.
• 2+ years experience working with US based clients.
• Strong written and phone communication skills.
• Comfortable with technology, including Google Workspace, and able to learn new software quickly.
• Trustworthy with money and confidential information.

Responsibilities

• Schedule property inspections, document conditions with photos/reports, and follow up.
• Coordinate vendors for repairs, obtain quotes, schedule work, verify completion.
• Inform owners and tenants throughout the process.
• Handle tenant communications, maintenance requests, leases, and showings.
• Arrange lease ordering and signing; track deadlines.
• Record rent and deposits, pay vendors, reconcile accounts.
• Prepare owner statements and year-end reports; keep books clean.
• Coordinate with title companies, lenders, inspectors and agents; maintain CRM/marketing.
• Engage past clients to identify needs and prospecting opportunities.
• Prepare marketing materials and manage social media and newsletters.
• Support agents and maintain transaction history and KPIs.
• Assist mortgage operations: gather documents, organize loan files, track conditions.

Skills

Property management

Real estate

Mortgage

Bookkeeping

Communication

Organization

Tech savvy

US clients

Tools

AppFolio

QuickBooks

StellarMLS

Lovable

Claude

Job description

About the role

We are looking for an organized, dependable person to run the day to day of a small but busy real estate operation in Orlando, FL. We manage long-term rental homes, sell homes, and originate mortgages, and we need a person who can handle all three sides. This is a full time, 40 hours a week position.

Key responsibilities

• Schedule periodic property inspections, document condition with photos and reports, and follow up on anything that needs attention
• Coordinate vendors for repairs and maintenance, get quotes, schedule work, and confirm it was done right
• Keep owners and tenants informed throughout the process
• Handle tenant communication, maintenance requests, lease renewals and notices, and help with showings and leasing when needed
• Facilitate lease ordering and lease signing
• Record rent and deposits, pay vendor bills, and reconcile bank accounts
• Prepare and send owner disbursements and produce monthly owner statements and year end reports
• Keep the books clean and catch problems before they become problems
• Prepare listing and contract paperwork, schedule showings and inspections, and track deadlines
• Coordinate with title companies, lenders, inspectors and other agents, and keep CRM and marketing up to date
• Communicate with a database of past clients and customers, identify needs and prospecting opportunities
• Prepare marketing materials and run social media and email newsletters
• Support agents in these tasks and keep accounting records, past transaction history, and KPIs up to date
• Assist with mortgage business by gathering borrower documents, organizing loan files, tracking conditions, and following up with borrowers and processors

About you

• Organized and comfortable juggling a lot of small moving pieces at once
• Strong written and phone communication skills
• 3+ years experience in property management, real estate, mortgage and bookkeeping
• 2+ years experience working with US based clients
• Comfortable with technology, including Google Workspace, and able to learn new software quickly
• Experience with AppFolio, QuickBooks, StellarMLS, Lovable, Claude, or similar software is a strong plus
• Trustworthy with money and confidential information